Job overview
To provide full PA and secretarial support to the Chemical Pathologists at Stoke Mandeville and High Wycombe for duties associated with the Lipid Clinic and also duties to the clinical head of the Biochemistry Department. The ability to communicate effectively with colleagues, other members of staff, consultants and general practitioners is essential, as is the ability to deal politely and sensitively with patients and their relatives.
This is a busy role and the post holder will need to manage their own workload in an environment of frequent interruptions and conflicting demands. The post holder must therefore have the ability to rapidly assimilate information, prioritise needs and respond in an appropriate and timely manner.
Main duties of the job
To provide a complete secretarial service, including audio transcription of medical dictation and ensuring appropriate follow up action is taken. Deal with queries, either by telephone or face to face from patients regarding attendance at the lipid clinic. Liaise with medical records regarding the operation of the Lipid clinic. Other general secretarial duties including filing and photocopying.
Sort and return clinic notes to the medical records department after each clinic.
Arrange diary appointments for company representatives etc for the consultant chemical pathologists. Use the hospital Care Record Service (CRS)/Care Flow for clinic functions in line with the trust policy and procedures, including taking new referrals and booking patients in, also follow up appointments after each clinic.
This is a part post working 15 hours per week, Monday-Friday 9-2pm
Detailed job description and main responsibilities
For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.
If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.
If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on bht.recruitment@nhs.net quoting the vacancy reference number.
Person specification
EXPERIENCE
Essential
- Experience working as a Medical Secretary
- Experience with the processing of data in databases.
- Previous experience of working within the NHS, GP or private practice
- Experience of dealing with and managing sensitive issues.
- Ability to touch and audio type
SPECIAL CIRCUMSTANCES
Essential
- • Ability to work flexibly, if required covering other office staff absences.
SKILLS, ABILITIES & KNOWLEDGE
Essential
- Excel and database processing skills
- Keyboard skills
- Knowledge of CRS
- Knowledge of Data Protection Act 1984
- Demonstrate clear and concise written and verbal communication skills at all levels to enable liaison with patients, relatives and multi-disciplinary team members, and to enable management and co-ordination of diaries.
EDUCATION, QUALIFICATIONS & TRAINING
Essential
- Educated to GCSE Level with English Language, Maths and IT skills
- Trained to use all Microsoft Office package
- Patient Administration System Training
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Applying for this NHS job
This advert is for Medical Secretary Biochemistry with Buckinghamshire Healthcare NHS Trust in Cross-site-Stoke: Mandeville and High Wycombe. It is listed as a Band 4 Administrative and IT role. The advertised salary is £28,392 - £31,157 per annum pro rata. The contract type is Fixed term: 6 months (15 hours a week). The application deadline is 07 Sep 2026.
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