Job overview
An exciting opportunity has arisen for a Full Time (37.5 hours) B3 Medical Secretary position to join our extremely busy yet friendly Oncology team based at Cheltenham General Hospital.
This important role supports the Outpatient Services in Oncology for Gloucestershire Hospitals NHS Foundation Trust.
Additional working pattern details: Mon-Fri office based
Main duties of the job
You will ideally have secretarial experience and be accustomed to working in a high pressured yet friendly environment.
As a member of the secretarial team, you must possess an excellent work ethic with proven organisational and communication skills.
You will be expected to take responsibility for the workload of a small team of consultants and support the wider secretarial teams as required and under the supervision of the Supervisor Secretaries.
Detailed job description and main responsibilities
- Use of voice recognition software to transcribe and proofread dictated letters
- Typing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance or other patient contacts as directed by the secretary supervisor.
- Take and transcribe minutes as appropriate.
- Diary management, including making appointments, booking of meeting dates and venues, organising and distributing paperwork as required by the clinical team/supervisor.
- Supporting consultant staff by assisting with the production/transcription of medical staffing paperwork, such as references etc.
- Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc
- Take ownership and responsibility for the workload of a team of Consultants, Dr’s and Nurses
See full Job description for further details
Contact Details
Jennifer Wike (Administration Manager)
jennifer.wike@nhs.net
0300 422 4029
Michelle McMahon
Supervisor Secretary
0300 422 3510
Person specification
Skills
Essential
- Good command and understanding of English, punctuation and grammar
- Excellent organisational skills
- Accuracy and attention to detail
- Good communication and social skills
- Computer literate including MS Word, Excel, Outlook/Diary management
Qualifications
Essential
- GCSE Maths and English, Grade C and above
- Typing qualification or demonstrable experience (min 40wpm)
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Applying for this NHS job
This advert is for Medical Secretary, Band 3 Oncology with Gloucestershire Hospitals NHS Foundation Trust in Cheltenham General Hospital (Oncology Centre). It is listed as a Administrative and IT role. The advertised salary is £25760.00 to £27476.00. The contract type is Permanent. The application deadline is 31 Aug 2026.
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