Medical Secretary (6-Month Fixed-Term Contract)

Job summary

Be part of a team that makes a real difference to children and families. Were looking for a Medical Secretary to provide highquality secretarial support to our Paediatricians and ADHD Practitioners. In this role, youll play a vital part in ensuring clear, timely communication that supports safe and effective patient care. Youll be responsible for accurately transcribing dictated medical reports using a digital dictation system, preparing clinical correspondence and working collaboratively with fellow medical secretaries as part of a supportive team. This is an ideal opportunity for someone who is organised, detailfocused and motivated by contributing to positive outcomes in paediatric services. Base Location and Working Hours The role will be based across Derby Court and St Martins Hospital (Kempthorne House) and is offered on a sixmonth fixedterm contract, with parttime hours ranging between 15 and 30 hours per week.

Main duties of the job

As a Medical Secretary, you will be expected to provide highquality secretarial support to Paediatricians and ADHD Practitioners at HCRG Care Group. The role involves accurately transcribing dictated medical reports using a digital dictation system and preparing clinical correspondence. You will work collaboratively with fellow medical secretaries, ensuring clear and timely communication to support safe and effective patient care. The position is based across Derby Court and St Martins Hospital (Kempthorne House) on a sixmonth fixedterm contract, with parttime hours varying between 15 and 30 hours per week. This role is suited for someone who is organised, detailfocused, and motivated by contributing positively to paediatric services. Benefits include a salary between £25,500 and £27,098, access to a group pension, and exclusive rewards such as discounts and vouchers through My Reward Hub. You will also have access to resources for mental and physical wellbeing, career coaching, and more.

About us

HCRG Care Group, established in 2006, is one of the UK's leading independent providers of community health and care services. They work with health and care commissioners and communities to transform services, focusing on experience, efficiency, and improved outcomes. HCRG Care Group delivers and transforms adult and children community health services, primary care services, including urgent care, sexual health, dermatology, and MSK services. They are committed to providing equal opportunities and welcome applications from diverse individuals wishing to join their team. Their ethos is guided by the simple values of care, innovation, and action. They have a commitment to safeguarding children, young people, and vulnerable adults. They ensure safer recruitment processes are in place, including criminal records disclosure and vetting checks. HCRG Care Group is part of HCRG Care Group Holdings Limited, and they adhere to data protection standards as outlined in their privacy policy.

Details

• Date posted: 27 July 2026
• Pay scheme: Other
• Salary: £25,500 to £27,098 a year
• Contract: Permanent
• Working pattern: Full-time, Part-time
• Reference number: 1531080449
• Job locations: HCRG Care Group, Wiltshire, BA14 0XG, United Kingdom

Job responsibilities

Package Description:

Be part of a team that makes a real difference to children and families.Were looking for a Medical Secretary to provide highquality secretarial support to our Paediatricians and ADHD Practitioners.In this role, youll play a vital part in ensuring clear, timely communication that supports safe and effective patient care.

Youll be responsible for accurately transcribing dictated medical reports using a digital dictation system, preparing clinical correspondence and working collaboratively with fellow medical secretaries as part of a supportive team.This is an ideal opportunity for someone who is organised, detailfocused and motivated by contributing to positive outcomes in paediatric services.

Base Location and Working Hours

The role will be based across Derby CourtandSt Martins Hospital (Kempthorne House)and is offered on a sixmonth fixedterm contract, with parttime hours ranging between 15 and 30 hours per week.

• Accurately type and process dictated medical reports and correspondence from Paediatricians and ADHD Clinics, ensuring timely distribution
• Prepare and forward health reports and adoption medicals to relevant professionals within required deadlines
• Liaise with external and internal professionals as needed to support effective communication
• Manage team task lists and shared Outlook mailboxes efficiently
• Act as a key point of contact for clinical staff, responding to queries and providing administrative support
• Confidently use Microsoft Office applications and inhouse clinical database systems

Please see job description attached for full details of the role.

As a Medical Secretary, youll be part of our valued team based at Derby Court, Trowbridge. You will feel valued within HCRG Care Group, receiving access to exclusive rewards and benefits including:

• A salary of £25,500 - £27,098 FTE with access to our group pension
• Free tea, coffeeand milk at your base location
• Membership of My Reward Hub, giving you access to discounts on every day purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you
• Access to your wages as you earn them to help cover lifes emergencies and avoid overdraft fees or high interest rates
• Online and face to face help with your mental and physical wellbeing from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling
• Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our Outstanding learning and development team, The Learning Enterprise
• An open, just culture where youre encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care backed up by at least £100,000 of ringfenced innovation funding each year

• Proven experience of digital audio typing and managing a busy workload
• Ability to work independently and collaboratively within a multidisciplinary environment
• Experience maintaining electronic records and working in line with Data Protection and Caldicott principles
• Strong IT skills, including confident use of Microsoft Word, Outlook, Excel and database systems
• Excellent communication skills, with the ability to handle sensitive and confidential information appropriately
• Highly organised, able to prioritise, meet tight deadlines and work accurately under pressure
• Professional, approachable and able to build effective working relationships with discretion and diplomacy
• Proactive mindset with confidence to suggest and support improvements to processes
• Ability to travel between base locations, with access to a car

• Previous experience in a medical secretary role and understanding of medical terminology
• Audio typing qualification
• Experience using Lexacom or similar digital dictation systems

We change lives by transforming health and care.

Established in 2006, we are one of the UK's leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency and improved outcomes.We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services.Across England, we support communities of many millions and directly help more than half a million people each year - guided by our simple values: we care, we think, we do.

We're committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team.Were a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone.

While it doesnt happen often, sometimes a role is very popular, and well need to close it earlier than the date weve shown here. If youre keen to join our team, wed love to hear from you so please apply as soon as you can.

As youd expect, safeguarding and protecting the children, young people and vulnerable adults that we work with is of the utmost importance so we have policies and procedures in place to promote safeguarding and safer working practices and everyone who joins the team is subject to a safer recruitment process, including the disclosure of criminal records and vetting checks.

Finally, we need to let you know that the company youll work for is part of HCRG Care Group Holdings Limited and by applying for this job well need to process and hold information about you.If you would like to know a little more about how we use your information, please see our website's privacy policy.