Job overview
An opportunity has arisen to join the Medical HR team at Sussex Partnership NHS Foundation Trust as a Medical HR Administrator. This is a key administrative role within a busy and supportive team, providing essential support to the medical workforce across the Trust.
The post holder will provide a comprehensive and efficient administrative service, supporting medical recruitment and employment processes from end to end. This includes work relating to consultants, resident doctors, clinical attachments and agency locums. The role plays an important part in ensuring recruitment and employment activity is delivered in a timely, accurate and compliant way, supporting safe clinical services across the organisation.
Main duties of the job
As a Medical HR Administrator, you will:
- Provide a comprehensive and efficient administrative support service to the Medical HR team
- Support end‑to‑end medical recruitment activity, from advertising through to pre‑employment checks, in line with Trust policies and NHS Employment Check Standards
- Maintain accurate electronic filing, record‑keeping and archiving systems
- Produce high‑quality correspondence including contracts of employment, conditional and unconditional offers
- Support the administration of resident doctor rotations, inductions, and exception reporting set‑up
- Assist with the coordination of Advisory Appointment Committees, including arranging meetings and preparing interview packs
- Respond to routine HR queries relating to recruitment, annual leave, sickness absence and terms and conditions, escalating complex issues where appropriate
- Provide administrative support across medical agency, substantive, fixed‑term and bank recruitment
- Work closely with colleagues across Medical HR, Medical Education and wider workforce teams
Detailed job description and main responsibilities
Please see the attached job description and person specification for this role.
We recognise that candidates may choose to use AI tools when preparing their application, and this is welcomed. However, we ask that all application responses genuinely reflect you, your experience and your voice. We are keen to understand the real person behind the application.
Person specification
Skills
Essential
- Ability to work to tight deadlines and deal with conflicting demands.
- Excellent communication skills with a wide range of people and organisations, at Director level, both face-to-face and on the telephone.
- Ability to consistently deliver a client focussed service, which promotes good customer service and effective working relationships.
- Ability to work on own initiative and prioritise own workload, with a supervisor available for support.
Qualifications
Essential
- NVQ level III in a relevant subject or equivalent relevant experience (such as HR, Training or Administrative and Clerical).
Personal Attributes
Essential
- Proactive and self-motivated.
Knowledge/Experience
Essential
- Knowledge and experience of maintaining office systems and procedures.
- Experience of producing documents to a high standard of presentation with good accuracy.
- Experience of maintaining detailed database and spreadsheet information and staff record systems.
- Experience of working as part of a team.
- Good working knowledge of Microsoft Office packages.
Desirable
- Knowledge and understanding of key issues within the NHS and/or other public sector organisations.
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Applying for this NHS job
This advert is for Medical HR Administrator with Sussex Partnership NHS Foundation Trust in Worthing, South East, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 per annum. The contract type is Permanent. The application deadline is 02 Jul 2026.
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