Job overview
The post holder will provide comprehensive administrative support to the Medical Devices Team, undertaking a wide range of administrative tasks. This will include being a focal point of contact for HCT staff regarding the servicing and repair of medical equipment Hertfordshire Community NHS Trust (HCT) is a dynamic and forward-thinking organisation. Our Trust is one of a new generation of community health service Trusts in the NHS. We are responsible for delivering a wide range of community health services across Hertfordshire. Our services are well established and we have built up a proud reputation for quality and excellence thanks to the hard work and dedication of our staff. Our vision is to become a leading light in the provision of innovative programmes of care which maintain and improve the health and wellbeing of the people of Hertfordshire and other areas served by the Trust.
*Proposed Interview date: 10th August 2026*
Main duties of the job
Provide comprehensive administrative support to the Medical Devices Team, undertaking a wide range of administrative tasks. This will include being a focal point of contact for HCT staff regarding the servicing and repair of medical equipment.
Detailed job description and main responsibilities
Please read job description for more details.
Whilst it is not a legal requirement, Hertfordshire Community NHS Trust encourages and supports all staff to be vaccinated as this remains the best line of defence against COVID-19.
We are committed to supporting flexible working options for staff, wherever possible, and welcome discussions on flexible working patterns to support our staff to maintain a healthy work life balance.
Word versions of documents are available if needed to allow for any adaptations to be made i.e. font, colour, background, convert to Read Aloud.
The use of AI is monitored and if you have used it then you are required to declare this, as well as what type of AI tools you have used and for what purpose. We reserve the right to further test your individual knowledge and skills in relation to the requirements for the post through robust and thorough interview and assessment.
Person specification
Experience
Essential
- Significant administration experience in a similar role. Previous working experience and knowledge of database management. Experience coordinating maintenance and repairs for disparate teams. Understanding of the role played by medical devices in the delivery of safe patient care. Knowledge and experience on types of medical devices used within community health services Arranging meetings and taking notes of meetings
Qualifications
Essential
- Educated to GCSE standard or higher
- Administrative /professional qualification ( NVQ Level 3 or equivalent secretarial qualification)
Desirable
- Educated to BTEC ONC level or higher in a technical subject
Other Requirements
Essential
- Must have access to a car for business use to drive across sites unless exempt under disability arrangements of the DDA
Personal Qualities
Essential
- Professional manner Highly organised and able to meet tight deadlines and work under pressure Flexible and adaptable Focus on good customer care Effective team player
Skills and Abilities
Essential
- Ability to manage complex issues , to research and investigate and challenge information Ability to communicate with clinical teams at all levels. Able to communicate with external contractors Advanced knowledge and proficiency in the use of Microsoft Office packages ( MS Word , Excel , Power Point and Databases) Skills in problem solving/ decision making Excellent oral and written communication skills with attention to detail Good telephone manner, well developed influencing and negotiating skills Able to work to agreed levels of standard and output
WhatsApp job alerts
Get instant WhatsApp alerts for Band 3 Medical Secretary roles in Welwyn Garden City
Create your Job Clerk account first. We'll collect your alert preferences during onboarding and help you turn on WhatsApp notifications for matching healthcare roles.
Applying for this NHS job
This advert is for Medical Devices Administrator with Hertfordshire Community NHS Trust in Welwyn Garden City, East of England, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 per annum pro rata. The contract type is Permanent. The application deadline is 03 Aug 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (21 Jul 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
For more context, review related Job Clerk pages for the same profession, band or location where they exist, then use the application-support guides to tailor your statement and prepare for interview.