MDT Co-ordinator - Cancer Services, Band 4

Job overview

MDT coordinators play a vital role ensuring patients with suspected cancer are investigated, diagnosed and treated in a timely manner in accordance with National timeframes. Duties will include co-ordination of various meetings, cancer data collection and maintaining an overall view of Cancer waiting times to ensure patients are seen and treated within the National targets and that each patient’s pathway is proactively tracked and recorded accurately. The post holder will attend the MDT meetings and record the outcome of each discussion, this outcome will then enable the post holder’s to track these patients successfully through their pathway.

Additional working pattern details: Monday to Friday - working pattern to be agreed

Main duties of the job

- To act as a co-ordinator and provide administrative support to the Multi Disciplinary Team (MDT),

- Prepare and maintain all related documentation, pertaining to the smooth running of MDT meetings

- To assist in the site specific data collection processes, cancer waiting times and national cancer data sets and input on various information systems.

- Liaises with department involved in providing care and core services to ensure that planned patient treatment progresses smoothly and in a timely manner.

Detailed job description and main responsibilities

- Provide administrative facilitation and support to the MDT’s weekly meeting, this will include: Organising venue, Creation and circulation of discussion lists, ensuring all appropriate patients are included

- Ensure radiology images, histopathology slides, patient notes and other necessary information are available to view as required (NB: Systems should be agreed with individual departments), from internal and external organisations (liaising with staff at all levels)

- Attend the meeting and accurately record the outcome of the discussions, where possible using the Cancer Management system live in the meeting, which may necessitate being available for an early/late finish or during lunchtimes,

- Keep accurate records of MDT attendance, including keeping an up to date list of core members.

- Ensure that following the meeting all actions recommended by the team are followed up appropriately

- Appropriately track patient investigations in order to bring them back through MDT

-Ensure validated MDT outcomes are circulated to the core and extended team members by the end of the next working day.

- Initiate and develop methods to promote the efficient running of the MDT, working closely with Nurse Specialists, Consultants, Secretaries and other key staff.

- To work closely with the Cancer Services Team Leaders, MDT Leads and clinical teams to introduce and improve data collection systems across each patient pathway.

- Identify and interpret information contained in patient’s paper and electronic records, from discussion with appropriate clinicians and acquired during attendance at MDT meetings, enter the information on to the Cancer Management system in order to build a comprehensive record on each cancer patient.

- Be responsible for monitoring the Trust’s adherence to the National Cancer Waiting Times targets in particular the 2-week wait, 28 day to diagnosis, 62 and 31-day treatment targets. Ensuring all information to demonstrate compliance is entered onto the Cancer Management system in a timely manner.

- Develop tracking systems for all patients suspected or diagnosed with cancer in order to ensure compliance with above.

- Work with the MDT leads, the Cancer Services Team Leaders, and Divisional Leads in identifying problem areas within individual pathways, escalating concerns in a timely and responsible fashion.

- Manage areas of the Cancer PTL related to the MDT(s) covered, ensuring all parts of pathways of care are delivered in a timely manner, for example arranging diagnostic or treatment procedures to be expedited when booked outside of treatment date, escalating as necessary.

- Ensuring issues requiring resolution relating to the PTL are brought to the weekly PTL meetings. Where necessary issues should be escalated immediately without waiting until the meeting.

- Act as an expert user of the Cancer Management system; this will involve providing training and support to other users within the team. - Develop robust and effective communication channels with all departments and individuals relevant to the MDT(s) covered both internally and externally.

- Attend and contribute to workshops / training courses organised by both internal and external bodies in order to expand both knowledge and skills.

- Develop a good working knowledge of anatomy, cancer terminology, types of cancer treatment, the drugs and medication used for treatment, medical coding, radiology and pathology.

- Be fully conversant with all systems which hold patient information (i.e. TrakCare, CRIS etc).

- Co-ordinate the collection and submission of appropriate and local audit program(s).

- Provide support to the MDT Manager with the introduction of new concepts and working practices.