Materials Management Assistant

Job overview

The role of a Materials Management Assistant is to ensure that an effective and efficient procurement service in regard to the ordering and replenishment of agreed consumable stock throughout the organisation(s) is provided to all end-users, making sure that all goods are ordered and received in a timely manner.

Main duties of the job

• To provide internal supply chain services (materials management) using electronic receipts system and bar code data capture system;
• Unpack and check items against delivery records and take corrective action where necessary (whilst maintaining audit records);
• Provide a materials management service to purchase regular stock and non stock items to meet ward/department requirements
• Ensuring stock rotation and replenishing products in accordance with agreed procedures;
• Ensuring stock levels are maintained and goods are put away in a timely manner on receipt;
• To ensure all designated stock is managed and replenished to the agreed level using a hand held bar code scanner, raising stock and non stock requisitions;
• Unpack, check and book in deliveries;
• Liaise with internal staff and external suppliers on stock management;
• Investigate and solve delivery and payment issues;
• Produce stock reports/data analysis to advise ward/department managers and finance staff on purchasing patterns/costs;
• Process purchase orders and recommend sources of supply/savings to customers.
• Respond to FSN (Field Safety Notices) received via logistic leads.
• Deputise for the Logistics Supervisor when required.

Detailed job description and main responsibilities

Please see the job description and person specification document for detailed information about the job description for this vacancy.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.