Job overview
We are seeking an organised, proactive and detail‑focused Management Team Secretary to provide high‑quality administrative and workforce support within the Division of Clinical Specialty Services.
The Management Team Secretary is responsible for delivering a high-quality, confidential and responsive secretarial and administrative service to the divisional management team, including the General Manager, Clinical Director and Business Managers. The post plays a key role in supporting the divisional SMT through effective diary management, meeting coordination, minute taking, correspondence, workforce administration and general office support. The role requires excellent organisational skills, attention to detail, discretion and the ability to manage competing priorities while working professionally with staff at all levels across the Trust.
Main duties of the job
- Providing day-to-day secretarial and administrative support to the management team
- Diary management
- Monitoring and prioritising emails, including highlighting urgent matters
- Arranging meetings, including venues, agendas, papers and apologies
- Taking accurate minutes and circulating them promptly
- Maintaining action logs and following up actions
- Preparing correspondence, reports, presentations and other documents
- Handling telephone calls and enquiries appropriately
- Maintaining accurate paper and electronic filing systems
- Supporting divisional projects with meeting coordination and documentation
- Processing workforce changes such as maternity leave, retirements, contract changes and terminations
- Supporting recruitment administration
- Processing medical staffing change forms
- Raising Oracle requisitions
- Assisting with data collection
- Preparing and circulating weekly rotas
- Providing cross-cover for other secretarial staff
- Issuing and maintaining smartcards
- Undertaking any other duties appropriate to the role
Detailed job description and main responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully. Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK
Please note that from 9th April 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
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Applying for this NHS job
This advert is for Management Team Secretary with Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust in Doncaster, North East and Yorkshire, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 Pro Rata Per Annum. The contract type is Permanent. The application deadline is 19 Jun 2026.
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