Management Secretary

Job overview

An exciting opportunity has arisen for a Management Secretary to support the PA Team in Acute & Integrated Community Care.

We are looking for a  highly motivated and enthusiastic person to provide support to the team. This is a new and developing role within the Directorate Administration team to support Operational Managers, Matrons and Ward Managers.

The candidate will need to be able to prioritise their own workload and provide full administrative support requiring excellent communication skills and the ability to use their own initiative. The candidates will also need to have strong organisation skills and will be required to work as part of a multi-disciplinary team.

Hours per week: 37.5

We welcome applications from Graduate visa holders; it is important to note that you must have a minimum of 6 months before this expires at the start of your employment for training and operational reasons.

Non-UK or Irish applicants should check their visa and this role’s eligibility for sponsorship before applying. For further information please visit Visas and immigration - GOV.UK (www.gov.uk)

Please be advised we are unable to provide Skilled Worker Visa Sponsorship to non-UK residents.

Main duties of the job

Provide a comprehensive confidential secretarial support service to the Directorate Management team, Matrons and Ward Managers

Electronic diary management, organising appointments and meetings

Management of meetings as required.  This may include facilitating teams meetings and taking notes for a range of service level meetings, preparing draft agendas and cascading relevant documentation.

Proficient in the use of IT systems i.e. Word, Excel, Powerpoint and Outlook with the ability to maintain and update data, format documents as required

Record ESR information on behalf of Clincial staff

Management of the Senior Sister in box and support as required.

Maintaining the central filing system and archiving of relevant material

Undertaking of routine administration duties such as distributing and despatching mail, photocopying, responding to emails

Typing of correspondence, meeting notes and other documents

Ordering of stationery as directed using SBS and other Trust systems

Answering of phones and dealing with enquiries or take messages to pass to the appropriate person to respond

Open management mail where necessary, some maybe of a confidential nature

Maintenance of the electronic filing system

To work collaboratively with the Operational Management Team to help deliver an efficient and effective service

To cross cover and support the PA team in times of absence

Collating information as directed to support the management team

Liaising with internal and external personnel

Detailed job description and main responsibilities

Please read the attached Applicant Pack prior to completing your application form to find out more information.

Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.

As part of making your application we encourage you to review the Trusts Careers webpage Careers :: East Cheshire NHS Trust for more information about working for East Cheshire NHS Trust.

We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).

We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application. While this is not discouraged, it is essential to personalise this information, particularly your supporting information section as these tools cannot fully grasp the context or requirements of the job you’re applying for. We kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role. Personal integrity and authenticity are central to our recruitment process and being a member of East Cheshire NHS Trust.

Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.

We look forward to receiving your application.