Lung Cancer Screening programme Administrator

Job overview

Lung Cancer Screening (LCS) is the national NHS screening programme that is currently delivered within Cheshire and Merseyside (C&M) aimed to facilitate earlier diagnosis for patients considered to be at high-risk of developing lung cancer.

Liverpool Heart and Chest Hospital are the Single Point of Access (SPA) provider for Cheshire and Merseyside.

Eligible participants aged between 55-74 who smoke or have ever smoked will be invited to a lung health check with a lung specialist nurse/nurse associate who will assess and provide lung health advice; the results of the assessment will be used to calculate a person’s individual lung cancer risk score. Anyone at high risk will be invited to have a low-dose CT scan.

The aim of the programme is to deliver a service that supports and facilitates the early detection and treatment of lung cancer and to improve the respiratory health of the population.

The Administrators will be responsible for providing administrative support for the LCS programme. Working as part of a multi-disciplinary team they will schedule appointments/invitations adhering to programme timelines, be a point of contact for participants, provide call handling services, and provide the nursing team with administrative support to ensure outcomes are issued in line with key performance indicator (KPI) targets.

The role will require a flexible approach, and the candidate will be required to work in a fast-paced environment, delivering to tight deadlines.

Main duties of the job

Role Summary:

To work as an integral member of a multidisciplinary team to support the efficient operation of the Lung Cancer Screening (LCS) Service. This role is responsible for delivering a high-quality, comprehensive administrative and clerical service, including the booking and scheduling of appointments, in line with service targets and key performance indicators (KPIs).

Detailed job description and main responsibilities

Key Responsibilities:

• Provide essential information and administrative support to participants attending Lung Health Checks, ensuring accurate and timely appointment scheduling in accordance with programme standards.
• Deliver excellent customer service, demonstrating professionalism and empathy during all participant interactions, particularly during call handling duties.
• Act as the first point of contact for participants, creating a welcoming, supportive, and helpful environment.
• Support all members of the multidisciplinary team with clerical tasks, contributing to the smooth and efficient running of the service.

Essential Skills and Experience:

• Proven experience in a customer-facing role, with strong call-handling and communication skills.
• Ability to manage bookings efficiently, with attention to detail and accuracy.
• Demonstrated commitment to providing a patient-centred, high-quality administrative service.
• Ability to work effectively as part of a team in a fast-paced clinical environment.

General Responsibilities

• Ensure the smooth and efficient running of the office, including responsibility for monitoring and ordering stationery supplies, maintaining office equipment, and escalating any concerns or issues as appropriate.
• Accurately record compliments and complaints, ensuring that any complaints are promptly reported to the Admin Team Lead in line with established procedures.
• Undertake any additional duties commensurate with the pay band, as required to support service delivery.
• Collaborate effectively with colleagues within the Lung Cancer Screening (LCS) team and wider organisational teams to ensure a coordinated and efficient service.
• Provide support and guidance to new starters within the team, helping to facilitate a smooth onboarding and integration process.

Organisational Responsibilities

• Adhere to all relevant administrative procedures and protocols associated with the role.
• Comply fully with all Trust policies and procedures, maintaining high standards of professional conduct at all times.
• Consistently demonstrate the Trust’s values and behaviours, as outlined in the staff handbook, ensuring a positive and respectful working environment.
• Being aware of and adhere to administrative procedures and protocols

Education and Training Responsibilities

• Contribute to and agree upon a continuing Personal Development Plan (PDP), ensuring active participation in the Performance Development Review (PDR)/Appraisal process with the designated line manager.
• Attend internal and external training courses as identified in the PDP or as required by management to support ongoing development and role competence.
• Participate in regular refresher training to stay up to date with legislative changes and updates to systems such as EMIS or other relevant local digital tools.
• Ensure all mandatory training, including Information Governance, is completed and maintained within required compliance dates. Work with the line manager to allocate time for completion as needed.
• Take part in departmental meetings, briefings, and awareness sessions as required to remain informed and engaged with service developments.
• Continuously develop IT skills necessary for the role and undertake any additional digital training required to maintain efficiency and competence.

Note: The above outlines the key duties associated with the role, which may be subject to review in line with evolving service needs. Any changes will be discussed and agreed upon with the post holder.

• WORKING RELATIONSHIPS:

Line Managers, Consultants and other clinical staff, radiology administration team. Externally: Primary Care GP Practices and other NHS organisations for onward referrals.

GENERAL STATEMENTS

CONFIDENTIALITY

All employees must adhere to policies and procedures relating to Information Governance, Confidentiality and Information Security.

RISK MANAGEMENT

The Trust is committed to approaching the control of risks in a strategic and organised manner.

The post holder must be aware of their individual responsibilities as detailed in the Trusts Risk Management, Health & Safety and Incident policies, and those under the Health and Safety at Work Act. This includes the reporting of any untoward incident, accident, potential or actual hazard identified.

SAFEGUARDING

All staff are required to be familiar with the arrangements for safeguarding children, young people and vulnerable adults and support the organisation in promoting the welfare of children, young people and vulnerable adults.

Staff working directly with children, young people and vulnerable adults will have a responsibility to ensure safeguarding and promoting their welfare forms an integral part of their duties.

Staff who come into contact with children, vulnerable adults, parents and carers in the course of their work and/or have access to records will have responsibilities to safeguard and promote the welfare of children, young people and vulnerable adults.

Staff who come into contact in the course of their duties, with parents, carers or other significant adults or children, young people and vulnerable adults should always be mindful of safeguarding and promotion of the welfare of these individuals.

HEALTH AND WELLBEING

The Trust is a Health Promoting Hospital. The Trust expects that when you are presented with opportunities to improve the lifestyle of our patients you seek help from appropriately trained clinical staff to ensure patients are supported and assisted in making the necessary lifestyle changes. This is in accordance with best practice as described in the DoH white paper “Choosing Health – Making Healthy Choices Easier”.

EQUAL OPPORTUNITIES

The Liverpool Heart & Chest Hospital NHS Foundation Trust is committed to achieving equal opportunities. All employees are expected to observe this policy in relation to the public and fellow employees.

All staff are expected to adhere to, and act in accordance with, the values & behaviours of the Trust.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.