Job Planning Coordinator

Job overview

Are you highly organised, confident working with senior professionals, and motivated by making complex processes run smoothly? This is an exciting opportunity to play a pivotal role at the heart of the Trust, supporting medical leadership and helping to shape how senior doctors’ time and expertise are planned and used.

As Job Planning Coordinator, you will be central to the Trust’s medical job planning process, working closely with Consultants, SAS Doctors, Divisional and Clinical Directors, and the Executive Medical Director’s team. You’ll coordinate job planning activity across all specialties, ensuring processes are robust, deadlines are met and governance standards are maintained.

This is a varied and influential role, blending coordination, data management, relationship‑building and problem‑solving. You will meet with medical colleagues, provide advice and training on job planning systems, produce high‑quality reports and performance updates, and help drive continuous improvement in how job planning operates across the Trust.

You’ll be a key point of contact within the Executive Medical Director's office, trusted to handle sensitive information with professionalism and discretion, while keeping momentum on job plan sign‑off and supporting escalation or mediation where needed.

If you’re proactive, detail‑focused, confident communicating with senior stakeholders and keen to develop your skills in a high‑profile medical workforce role, we’d love to hear from you.

Main duties of the job

Support the Associate Medical Director for Workforce to raise the profile of, and promote, job planning across the Trust

Establish and maintain systems and processes to support job planning. and reporting

Convene and coordinate job planning meetings, produce minutes, track resolution of issues and follow-up on decisions made.

Assist Divisional Directors, Clinical Directors, Managers, Consultants and SAS doctors regarding job planning, keeping momentum on job plan sign-off to achieve national targets.

Keep updated on job planning processes, national developments and training.

Maintain effective working relationships with Associate MD, Executive MD, Divisional Leadership Teams including Divisional Directors, Clinical Directors, senior medical staff, Medical HR, E-Roster and payroll teams, relevant committees, GMC and Royal Colleges.

Maintain good governance around job plan sign off processes.

Work with external system providers in relation to the electronic job planning system, engaging in future developments.

Support escalation and mediation process by gathering relevant information and following up on resulting actions to conclusion.

Prepare updates and reports for performance, programme management, executive presentations, Board of Directors and relevant Board sub-committees.

Adhere to all relevant information governance policies in relation to job planning information.

Provide on-going job planning system training for senior medical colleagues.

Detailed job description and main responsibilities

Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.  Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.

Certificate of sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK

Please note that from 9th April 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.