Job overview
- Organisation of theatre lists in accordance with the availability of medical staff, to ensure effective utilisation and management of theatre capacity
- Undertake telephone calls/queries and booking of appointments as necessary.
- Assist with the smooth running of the Waiting List Department
- Seek opportunities to develop the above services in accordance with the needs of the hospital.
- Be responsible for entering and updating accurate information on the Careflow and Bluespier systems, in a timely way.
- To maintain and manage Elective Waiting Lists to support effective patient management, within national RTT targets.
- Maintenance and management of theatre appointments, in accordance with availability of medical staff.
- Communicate effectively, accurately applying discretion and tact where necessary, with written, over the telephone and e-mail with patients, visitors, other trusts and external agencies.
- Adopt and ensure compliance with all relevant policies
- Promote and support changes to working practices, to improve service delivery.
- Attend any relevant meetings, as directed by your line-manager
- Undertake any other suitable task as agreed with the line-manager.
Main duties of the job
- Organisation of theatre lists in accordance with the availability of medical staff, to ensure effective utilisation and management of theatre capacity
- Undertake telephone calls/queries and booking of appointments as necessary.
- Assist with the smooth running of the Waiting List Department
- Seek opportunities to develop the above services in accordance with the needs of the hospital.
- Be responsible for entering and updating accurate information on the Careflow and Bluespier systems, in a timely way.
- To maintain and manage Elective Waiting Lists to support effective patient management, within national RTT targets.
- Maintenance and management of theatre appointments, in accordance with availability of medical staff.
- Communicate effectively, accurately applying discretion and tact where necessary, with written, over the telephone and e-mail with patients, visitors, other trusts and external agencies.
- Adopt and ensure compliance with all relevant policies
- Promote and support changes to working practices, to improve service delivery.
- Attend any relevant meetings, as directed by your line-manager
- Undertake any other suitable task as agreed with the line-manager.
Detailed job description and main responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
Person specification
Qualifications
Essential
- Educated to GCSE, grade C or above (or equivalent) in English Language and Maths
- Business and Administration Level 3 NVQ or equivalent experience
Skills and Abilities
Essential
- Effective and polite manner when dealing with people, both face to face and on the
- Able to work under pressure and meet deadlines whilst maintaining a high standard of accuracy
- Ability to work effectively in a busy team, adjust to change and motivate others
- Ability to work on your own, using your own initiative, if required
- Effective organisational skills
- Good IT skills including Microsoft packages
- Attention to detail
Desirable
- Working knowledge of admission policies and
Knowledge and experience
Essential
- Clerical / administrative experience, including filing and/or reception
- Experience of dealing with the public, both on the telephone and in person
Desirable
- Previous NHS experience
- Experience of using a Patient Administration System
WhatsApp job alerts
Get instant WhatsApp alerts for Band 3 Medical Secretary roles in Bristol
Create your Job Clerk account first. We'll collect your alert preferences during onboarding and help you turn on WhatsApp notifications for matching healthcare roles.
Applying for this NHS job
This advert is for Inpatient Booking Coordinator with University Hospitals Bristol and Weston NHS Foundation Trust in Bristol, South West, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 pa. The contract type is Permanent. The application deadline is 28 Jun 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (19 Jun 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
For more context, review related Job Clerk pages for the same profession, band or location where they exist, then use the application-support guides to tailor your statement and prepare for interview.