Job overview
This is a Fixed term /Secondment for 7 months from start date to cover project work
If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
The Velindre Cancer Centre (VCC) is a core service of the Trust, and one of the leading non-invasive oncology centres in the UK.
VCC is progressing towards the opening of the new Velindre Cancer Centre (VCC), which will transform cancer services in South East Wales.
The VCC has an ambition to be a digitally advanced and enabled hospital, laying the digital foundations for secure record management across the patient pathway, with a longer-term vision for a fully digital hospital. This includes digitising the paper-based medical records.
To enable this ambition, multiple roles are being recruited to support the bulk scanning of Velindre Cancer Centre’s (VCC) paper-based medical records.
The Health Records Administration Assistant will carry out a range of administrative duties as required within the Health Records Department at Velindre Cancer Centre.
By the nature of the duties, the post holder will be required to maintain strict confidentiality.
The post holder will be expected to deal with staff, patients, carers and relatives with courtesy and discretion at all times.
Main duties of the job
Prepare and quality assure health records for digitisation into electronic format, ensuring documentation is appropriately completed, accurately processed and filed.
Provide a comprehensive administrative and clerical support service, including accurate and timely filing of documents, data input onto electronic systems, maintaining manual and computerised filing systems, and providing word processing, clerical, scanning and photocopying support.
Act as a first point of contact for patients, relatives and staff, providing receptionist duties, handling telephone and face to face enquiries, taking messages, redirecting calls, and providing and receiving routine information with tact and courtesy.
Support the effective flow of information and resources within the department, including collecting and distributing patient case notes and urgent items, sorting incoming and outgoing mail, collecting stores items, and liaising with and escalating relevant matters, issues or concerns to appropriate staff.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
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Applying for this NHS job
This advert is for Health Records Administration Assistant with Velindre University NHS Trust in Cardiff, Cardiff, Wales. It is listed as a Band 2 Administrative and IT role. The advertised salary is £26,300 per annum. The contract type is Fixed term: 7 months (seven months from start date due to nVCC funding and project timelines). The application deadline is 18 Jun 2026.
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