Haematology Medical Secretary

Job overview

To provide a comprehensive Secretarial and PA service to clinical members within the speciality, including coordinating meetings, coordinating Clinic preparation, booking Clinic appointments, submitting data returns, producing Clinic letters and other documents and dealing with patient and GP queries and concerns in a sympathetic and constructive manner.

Main duties of the job

Provide comprehensive support to speciality clinical team, including diary management, coordinating and arranging meetings, and minute taking.

Carry out a range of complex administrative tasks specific to work area.

Check and update patient information on the Trust’s medical record system (EPIC).

Ensure appointments and transport requests are made when required.

Ensure new referrals are processed in line with Trust policy.

Updating national database with patient information for specially commissioned regional services.

Submitting data returns to NHSE/NHSBT as required.

Typing and generating letters using a variety of different methods, ensuring that all letters are linked to encounters, meeting deadlines including turnaround times.

Ensure all orders have been made from letters and discharge summaries when required.

Ensure all appointments are booked within National Targets and cancelling / rescheduling when appropriate.

Ensure necessary tests and scans have been arranged prior to clinic appointments when required.

Ensure Clinic time is optimised by reviewing necessity for patient’s attendance when required.

Work with consultants within speciality to optimise use of clinicians’ time by undertaking such administrative tasks as are mutually agreed as appropriate.

To run EPIC reports as and when required.

Provide a range of documents, e.g. letters, spreadsheets, posters, using relevant software packages.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

Please note:- Internal applicants on permanent contracts can apply for this post as a secondment or fixed term contract. For secondments you must have the approval of your line manager before applying. If you are an internal applicant currently on a fixed term contract you are able to apply for this as a fixed term position.

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

The advert will close at midnight on 8th September 2026.

Interviews are due to be held on 17th September 2026.

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.