Foundation Programme and Medical Education Administrator

Job overview

The purpose of this post is to provide efficient and responsive administrative support principally to the Foundation Doctors at Peterborough City Hospital, the Foundation Training Programme Director, Deputy Foundation Programme Director and to the Medical & Dental Education Manager, the Director of Medical Education (DME), Resident Doctors and other Senior Medical Educators.

The training programme for Foundation Doctors is set within a national curriculum which has to be applied locally. The post holder will be expected to link with NHS England and the Foundation Programme School to ensure local implementation is in line with the National Guidelines. Foundation Trainees are subject to a rigorous appraisal process and have to complete electronic portfolios as evidence of their learning. The post holder will play a key role in establishing systems and processes associated with this process.

In addition, the post holder will also provide administrative support for the postgraduate medical education team which manages a range of training programmes for all Resident Doctors within the trust.

Main duties of the job

Foundation Programme

• Undertake detailed enquiries throughout the day either face to face, telephone, email, MS Teams or paper based.
• Be the first point of contact for all Foundation Doctors at the Peterborough Hospital Site.
• Provide detailed information for the Foundation Doctors regarding their training programme, specifically focused on training programme assessments and preparation for ARCP.
• Provide diary management support when needed for Foundation Training Programme Director and the Deputy Foundation Programme Director.
• Responsible for room set up and preparing teaching and training materials.
• Responsible for room bookings via the Cloud Booking system and setting up virtual reality faculty teaching sessions and meetings.
• Helping to set up simulation training sessions alongside the Simulation Administrator, including the full code system and the virtual reality system.
• Booking ALS training sessions for Foundation Doctors with the RESUS Dept.
• Provide detailed information, advice and guidance to Foundation Doctors and/or trainers regarding their training programmes including the Horus e-portfolio system.
• Provide information and weekly reports for the Medical Education Manager and Foundation Programme Director during 1:1 meetings.

Detailed job description and main responsibilities

Provide detailed information for the Foundation Doctors regarding their training programme, specifically focused on training programme assessments and preparation for ARCP.

Provide diary management support when needed for Foundation Training Programme Director and the Deputy Foundation Programme Director.

Provide detailed information, advice and guidance to Foundation Doctors and/or trainers regarding their training programmes including the Horus e-portfolio system.

Provide information and weekly reports for the Medical Education Manager and Foundation Programme Director during 1:1 meetings.

Administrative work for the Foundation Doctor’s “Preparing for Professional Practice Week” week-long induction course.