Financial and Capital Accounts Assistant

Job overview

The post holder will support the Capital and Financial Accounting Team in delivering a range of financial and capital accounting duties, including IFRS 16 accounting, to ensure the fixed asset register, capital funds and the general ledger are maintained accurately and in accordance with NHS accounting requirements.

The role includes monitoring capital expenditure, preparing reconciliations, supporting financial reporting and audit processes, and maintaining effective financial controls.

The postholder is required to use knowledge, analytical skills and professional judgement to resolve queries, determine appropriate accounting treatments and manage their workload independently while supporting the effective management of the Trust's capital programme.

Main duties of the job

• Carry out monthly financial control account reconciliations, including salary recharge accounts, investigating discrepancies and escalating unresolved issues as required.
• Prepare and reconcile monthly creditor, debtor and capital expenditure reports in line with Trust timetables and procedures.
• Support the management of the Fixed Asset Register, ensuring capital additions, transfers, disposals, revaluations and depreciation are accurately recorded.
• Process journals, accruals and prepayments to support monthly and year-end accounts.
• Review expenditure to ensure correct capital or revenue classification and monitor capital schemes against approved budgets.
• Assist with capital forecasting, reporting and monitoring project costs, including assets under construction.
• Liaise with Estates, Procurement, Accounts Payable and Budget Holders to resolve queries and support capital projects.
• Produce financial reports, analyses and schedules to support management decision-making.
• Ensure capital invoices are appropriately approved, coded and treated correctly for VAT purposes.
• Support asset verification exercises and advise on asset disposal processes.
• Assist with year-end accounts preparation, audit requirements and implementation of audit recommendations.
• Maintain accurate financial records and ensure compliance with Standing Financial Instructions and departmental procedures.
• Provide cover for the cash office when required.

Detailed job description and main responsibilities

To view the main responsibility, please see the attached the Job Description and Person Specification.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.