EPR Specialist Data Migration Analyst

Job overview

This post is being re-advertised; previous applicants need not apply.

This is an exciting opportunity to contribute to a major digital initiative designed to transform the delivery of care at South London and Maudsley NHS Foundation Trust (SLaM). The Electronic Patient Record (EPR) Programme stands as one of the most ambitious change projects in the Trust’s history. Its aim is to streamline staff workflows, enhance safety, and ultimately achieve improved outcomes for service users.

Career Progression pathways and development opportunities:

We are committed to get the very best out of our staff and support staff in their career aspirations. We have career pathways available, where you will be able to develop your skills and build on your experience to progress into other roles across different specialties. In addition, we offer ongoing training and development in conjunction with the BCS membership.

Main duties of the job

The post holder will advise and lead on the mapping, migration, testing and validation of our clinical data, and the redesign of our reporting warehouse infrastructure. This includes understanding the Trust’s data and reporting requirements, and drawing on previous experience of EPR migration within a mental health Trust to anticipate and mitigate potential issues throughout the migration Programme.

To achieve this purpose the post holder will co-lead a team of developers and work with the EPR supplier to deliver a smooth migration and an effective reporting infrastructure. The team will be responsible for initial data mapping, data cleaning and consolidation, data migration using the supplier DM tool, and data testing and validation through trial loads, user acceptance testing and cutover.

Their work will support the EPR Programme’s milestones to deliver a timely migration and maintain clinical record integrity and continuity throughout the migration period.  The post holder will be skilled in managing long term projects, work programmes and line management.

• Flexible working: As one of the few Trusts in London we are proud to offer flexible working as part of our new ways of working, and we are happy to talk flexible working at the interview stage. In this role you will be able to work Monday to Friday in the time frames from 8am to 6pm, giving you the very best of good work life balance.

Detailed job description and main responsibilities

Key Responsibilities:

Team Leadership

• To co-lead a technical team to plan, design, and implement an EPR data migration.
• To lead on planning and documentation of testing and validation through trial load and UAT, and to triage and resolve issues.
• To contribute to data quality monitoring and development of a data quality dashboard to monitor uptake and usage of the new EPR
• To work with Informatics and Research partners to design a data warehouse based on the supplier data model, and with data modellers, report developers, testers and solutions architects to implement a fully functional data warehouse.
• To bring experience of working with a specialist mental health EPR supplier and to anticipate likely issues and challenges with migration of mental health data. To rapidly identify, quantify and escalate issues and risks, and to maintain a full risk and issue register.
• To maintain a detailed workplan, with sight of milestones and dependencies on other workstreams to ensure all activities are planned, resourced and delivered to time
• To participate in clinical safety hazard workshops to highlight potential impact of data quality and accessibility issues
• To be responsible for leading the creation and sharing of technical documentation, test reports, progress reports and other deliverables to embed the new EPR.
• To provide a high standard of communicate to various stakeholders, including both Trust and supplier side.
• To keep up-to-date with the detailed knowledge of relevant NHS guidance, information strategy, compliance framework and policies.
• To demonstrate and evidence quality assurance processes.
• To conduct routine supervision and appraisals for all team members, providing opportunities for learnings and self-development. Perform line management duties. To line manage a team and recruit vacancies, which will often include specialist contractors, external advisors, and drawing in the skills and resources present elsewhere in the organisation as required.
• To perform any ad hoc duties related to the above, commensurate with the banding of the post and current capacity.
• Line management and personal development responsibility for members of staff within the Data Migration team.
• Oversee the management of technical staff within the team. Develop, motivate, and manage staff, providing appropriate leadership, support, and managing day to day work assigned. Promote equality, diversity & inclusion.
• Direct, control and motivate staff to deliver an effective and efficient service.
• Conduct routine supervision and appraisals, ensuring these are aligned to the emerging needs of both Informatics and Digital Services strategies.
• Recruit technical staff for the team, which will often include specialist contractors, external advisors, and drawing in the skills and resources present elsewhere in the organisation as required.