Job overview
We’re excited to offer this opportunity within our Admin & Clerical workforce.
An exciting opportunity has arisen within the Discharge Team. We are seeking an enthusiastic, motivated and dynamic individual to join a specialised team providing information and analytical support to Senior Trust Management, Clinicians, Partner Organisations and NHS England.
Accurate and timely information is critical, providing administrative support which plays a vital role in supplying high quality information for operational improvement, monitoring and assurance.
The post holder will undertake word processing, data input into Excel, the formulation of reports and developing spread sheets to a variety of audiences. The role will require understanding of DTOC & D2A guidance; will involve generating reports to support the operational performance of the Trust and responding to queries from the department’s stakeholders
Interview: July 15
Main duties of the job
- Ø Answering telephone calls, taking messages and taking appropriate action as required Ø Processing of D2A referrals Ø Maintaining filing system Ø Maintaining stationery stocks and ordering of other items for department Ø Reporting of broken equipment to appropriate department. Ø Use of email Ø Photocopying Ø Compiling reports for department using Health of the Ward and Excel Ø Occasional cover of Interim Team Administration.
Detailed job description and main responsibilities
Please see attached person
The post holder will undertake word processing, data input into Excel, the formulation of reports and developing spread sheets to a variety of audiences. The role will require understanding of DTOC & D2A guidance; will involve generating reports to support the operational performance of the Trust and responding to queries from the department’s stakeholders
and job specification.
Person specification
Knowledge
Essential
- Work as part of a team
- Be able to communicate effectively with other disciplines outside the Truust
- Able to work on own initiative
Experience
Essential
- Ability to collect and produce reports
- Ability to type reports, letters and emails
- Be able to undertake tasks at short notice
Qualifications
Essential
- Word to Intermediate Standard
- Database Management
Technical Skill
Essential
- Data analysis & reports using Excel and Hospital in House systems
- IT applications
- Referrals Management, systems and processes
Desirable
- Basic knowledge of medical and Delayed Transfer of Care & D2A terminology
- Knowledge of Hospital systems such as Health of the Ward & Electronic Patient records (EPR)
WhatsApp job alerts
Get instant WhatsApp alerts for Band 3 Medical Secretary roles in Poole
Create your Job Clerk account first. We'll collect your alert preferences during onboarding and help you turn on WhatsApp notifications for matching healthcare roles.
Applying for this NHS job
This advert is for Discharge Services Administrator with University Hospitals Dorset NHS Foundation Trust in Poole, South West, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 PA Pro Rata. The contract type is Permanent: Covering 7 day service. The application deadline is 08 Jul 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (01 Jul 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
For more context, review related Job Clerk pages for the same profession, band or location where they exist, then use the application-support guides to tailor your statement and prepare for interview.