Digital Project Coordinator

Job overview

To work as part of a multi-disciplinary project team within Digital and Data Services. This role will provide comprehensive high quality project support to digital/data/IT projects throughout the whole project lifecycle to ensure that projects are highly organised, supported, and run efficiently and effectively.

The post holder will ensure timescales are delivered in line with scope and plans for projects. The role will ensure that relevant staff are involved at all stages of planning and implementation of a project and that information is accurate, timely, and managed and communicated effectively through the collation and analysis of information and the production of reports, minutes, and briefing documents etc.

The post holder will be required to work across all sites of the Trust.

The role is varied and requires confidentiality, initiative, flexibility and capability of working under pressure and to deadlines.

If you are considering applying for an internal secondment, please ensure you have discussed this with your line manager and obtained their support prior to submitting your application.

Please be aware that there is no guarantee that you will be released from your substantive post, so you should seek approval before applying as you are applying or a Secondment.

If you have any questions or require further guidance, please contact the Recruitment Team.

Closing date of applications: 02 July 2026

Interview date: 16  July 2026

Main duties of the job

• To work with project managers to ensure that all requirements of projects are implemented within the defined timescales as set out in the project plans.

• Ensure all project controls and reports (RAID logs, highlight reports) are up to date and accurate and all aspects are captured.

• To support the production and maintenance of project documentation e.g. Project Initiation Documents, project plans, Terms of Reference, testing scripts and options papers etc.

• Monitor project progress, risks and issue management and provide regular updates to stakeholders.

• Coordinate meetings, prepare agendas and document minutes and action items.

• To organise and arrange demonstrations of systems, ensuring all end-users from relevant areas are in attendance, from both internal and external stakeholders.

• Facilitate and document the current processes and related operational procedures for relevant projects to formulate the necessary information into maps/flowcharts and validate users requirements at all relevant stages of processes.
• Support and capture optimisation needs, following implementation, to ensure that users needs are constantly assessed and that appropriate issues are documented, and that relevant changes are implemented and monitored.
• To assist in the delivery of training materials and participate in the delivery in order to assess its effectiveness.
• Assist the Project Managers to plan and co-ordinate simultaneous projects, supporting wherever necessary.

Detailed job description and main responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AI‑generated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Skilled worker: Health and Care Visa | NHS Employers

Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below).