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Job overview
An exciting opportunity has arisen within the Wigan Admin Teams for a Deputy Admin Manager.
The post holder will contribute to the development and management of the administrative and clerical support services provided across services in the Wigan Borough.
Reporting to the Business Administration Manager, the post holder will work under their own initiative and will have significant discretion to manage their own workload. The post holder will manage and delegate tasks are appropriate to their team.
Main duties of the job
Directly manage and supervise on a day to day basis members of the Administrative Support Team to include Personal Development Plans/individual Performance Reviews and provision of advice and support as appropriate.
- Responsibility for ensuring the provision of effective and efficient administrative support to a multi-disciplinary team including the organisation of staff ensuring adequate staff absence cover across the service
Detailed job description and main responsibilities
- Responsibility for providing regular formal supervision for each member of the Administrative Support Team providing leadership, promoting a learning culture for colleagues and other agencies
Responsibility for the provision of a range of typing, administrative and clerical support through staff in the Administrative Support Team
To co-ordinate/participate in the recruitment process as necessary, including job advert, short listing and interviewing prospective candidates as a member of the interview panel, and liaising with HR with regards to progress.
Responsibility for the recording of staff absence in accordance with inter-agency policies and processing of the sickness absence policy. In addition, undertaking return to work reviews of the Administrative Support Team
Please see full job description
Person specification
Knowledge
Essential
- Extensive knowledge of office procedures Extensive knowledge of Microsoft Office eg Outlook, Powerpoint, Excel
Desirable
- Awareness of Recovery Model Awareness of children/vulnerable adults guidelines
Experience
Essential
- Extensive experience of working in an office environment Previous experience in a senior secretarial position including the ability to generate routine correspondence Experience in developing effective administrative systems and processes Arranging meetings and taking minutes
Desirable
- Experience of working within the NHS or related healthcare experience Experience of dealing with members of the public Experience of patient information management systems Experience of supervising staff Audio Typing
Skills and abilities
Essential
- Excellent verbal and written communication skills.
- Excellent interpersonal and organisational skills
- Ability to work as member of a team Ability to develop, operate and maintain filing systems both manual and electronic
- Able to present factual information and refer questions to others where appropriate Ability to prioritise own workload and work to defined timescales
Desirable
- Ability to travel to and from multiple sites as required by the role.
Education/Qualifications
Essential
- Typing/WP RSAIII or equivalent or demonstrable experience NVQ3 Business Administration GCSE Grade A-C English or equivalent
Desirable
- ECDL Management Qualification
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Applying for this NHS job
This advert is for Deputy Admin Manager with Greater Manchester Mental Health NHS Foundation Trust in Manchester, North West, England. It is listed as a Band 4 Administrative and IT role. The advertised salary is £28,392 - £31,157 Per annum. The contract type is Permanent. The application deadline is 06 Aug 2026.
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