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Job overview
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for the detailed job description of the role.
Previous applicants do not need to submit a new application.
Main duties of the job
An exciting opportunity has arisen for a dynamic, enthusiastic individual to join the NIHR Clinical Research Facility (CRF) at the Southampton University Hospitals NHS Trust.
The successful applicant will be a key member of the administrative team who will be kept very busy, primarily supporting the quality of information recorded on our in-house activity management system. You will work closely with our nursing, clinical and administrative teams to help ensure activity is recorded accurately and on time, as well as providing training and day-to-day user support. The role also includes Personal Assistant duties, such as diary management, arranging meetings and supporting general administrative processes.
Previous admin experience in a busy working environment is essential, as is being approachable, confident in communicating with different teams, and willing to build good working relationships within the department. We are looking for a team player with excellent communication and organisational skills, who is flexible in their approach to work and is competent and experienced with a range of IT. The postholder will need to work independently in a diverse and interesting office environment, using their initiative to prioritise workload, multi-task, and maintain confidentiality.
The post-holder will join a friendly and supportive clinical research service that values the contribution of all staff.
Detailed job description and main responsibilities
Attached you will find the person specification document, which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application, as these criteria are used by hiring managers as guidance during shortlisting.
For an overview of the main duties of the role, please see the ‘Job Description and Main Responsibilities’ section below. To understand the day-to-day responsibilities in more detail, please read the full job description document attached.
Person specification
Trust Values
Essential
- Patients First
- Always Improving
- Working Together
Qualifications, knowledge and experience
Essential
- A level or equivalent in Maths, Computer Science or related discipline. Excellent skills in Mathematics, Computer Science or related discipline.
- Experience working as a Personal Assistant or in business administration
- Experience of using CRFManager® or other advanced in -house software system
- Experience of working in an NHS research role.
- Experience of using Microsoft applications for managing and analysing information, minute taking and agenda setting e.g. Word and Excel.
- Experience of delivering systems training to end users.
- Experience of data management.
- Experience in working with study documentation, including study protocols.
- Able to provide frontline support to end users.
- Ability to work autonomously and within a team
Desirable
- Training for trainers or equivalent experience.
- Experience of working in a busy environment.
- Experience of data analytics.
- Experience of developing training materials.
- Team work activities.
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Applying for this NHS job
This advert is for Data Quality Coordinator/Personal Assistant with University Hospital Southampton NHS Foundation Trust in Southampton, South East, England. It is listed as a Band 4 Administrative and IT role. The advertised salary is £28,392 - £31,157 pa or pa pro rata. The contract type is Permanent. The application deadline is 30 Jul 2026.
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