Data Coordinator

Job summary

We are looking for Data Coordinator working 33.5 hours a week to join our data team, you willplay a key role in supporting high quality patient care across Primary Care Sheffield.

In this role, you'll help ensure patient records are accurate, up to date and clinically coded correctly. You'll also support data quality initiatives and contribute to achieving Quality and Outcomes Framework (QOF), Enhanced Services and other performance targets.

Working closely with clinicians and practice teams, you'll help maintain complete and compliant patient records, support efficient administrative processes, and make a real difference to the safe and effective delivery of care for our patients.

Main duties of the job

The data team plays an important role in maintaining accurate patient records while supporting the smooth running of our practices.

Your day-to-day responsibilities will include:

• Processing electronic and paper clinical correspondence.
• Ensure diagnosis and treatment is accurately coded, recorded and filed within patient records.
• Reviewing incoming documents to identify clinically significant information and escalating when needed.
• Maintain the quality and accuracy of patient records and histories.
• Work closely with clinicians and colleagues to resolve coding and workflow queries.
• Run reports to support long-term condition reviews, patient recall programmes and other preventative healthcare initiatives.
• Process information relating to screening programmes, immunisations, pathology results and other routine patient administration.
• Support with the delivery of Quality and Outcomes Framework (QOF) through accurate data management and reporting.
• Assist with data validation exercises, audits and performance monitoring.
• Work effectively as part of a team, have strong communication skills and a keen eye for detail to ensure information is handled accurately.

About us

Primary Care Sheffield (PCS) is a not-for-profit company set up by GPs in Sheffield to help deliver world-class primary care in the City.

Details

• Date posted: 03 August 2026
• Pay scheme: Other
• Salary: £24,852.66 to £25,419.71 a year Pro rata for part time employees
• Contract: Permanent
• Working pattern: Part-time, Flexible working
• Reference number: A3466-26-0050
• Job locations: Darnall Primary Care Centre, 290 Main Road, Sheffield, South Yorkshire, S9 4QH, United Kingdom

Job responsibilities

Main Duties and Responsibilities

Clinical Coding and Data Quality

• Process and clinically code electronic documents and incoming correspondence.
• Accurately record diagnoses, treatments, procedures and other clinically significant information within patient records.
• Ensure correspondence is correctly coded, assigned and routed in line with practice procedures.
• Escalate urgent or clinically significant information appropriately.
• Maintain patient records as required, ensuring key medical history is accurately recorded.
• Support the maintenance of data quality standards across clinical systems.
• Identify and escalate discrepancies or inaccuracies within patient records where appropriate.
• Liaise with clinicians and colleagues regarding workflow queries and coding requirements.
• Support audits and validation exercises to improve the completeness and accuracy of clinical data.

Patient Administration and Recall Activity

• Run reports and support invitation programmes for long-term condition reviews and annual recalls.
• Input and process child immunisation information.
• Input and process cervical cytology and breast screening information.
• File and process normal pathology results in accordance with agreed procedures.
• Process PPA monthly returns and other reporting requirements.
• Provide administrative support relating to Enhanced Services and practice performance initiatives.

General Administration

• Follow and adhere to organisational policies and procedures.
• Communicate effectively using appropriate methods, including email, meetings and digital systems.
• Maintain confidentiality and comply with Information Governance and GDPR requirements.
• Build positive working relationships with colleagues across the practice, communicating clearly and consistently while maintaining a high level of accuracy and attention to detail in all aspects of the role.