Data Administrator

Job overview

An exciting opportunity has arisen within WWL for an experienced, well-motivated and enthusiastic Data Administrator to join the Supportive and Palliative Care Team on a part time permanent basis. The role will consist of 30 hours a week,

The main aim is to support the team with ongoing developments and provide support on a range of data projects. The post holder will also be required to provide administrative support to the supportive and palliative care support worker, consultant PA and clinical team.

When applying for this position, please refer to the person specification and demonstrate within your application form how you meet the criteria, providing examples where possible.

Please note this vacancy may close before the advertised closing date if a sufficient number of suitable applications are received.

PLEASE NOTE THIS VACANCY IS NOT ELIGIBLE FOR SPONSORSHIP.

Main duties of the job

The role requires that the post holder produce and collate data using a range of data and information systems to produce routine reports. The post holder will ensure that data quality is at the forefront of their work and will be required to undertake data quality checks.

Responsible for the data management of Integrated Palliative OutcomeScale (IPOS), KPIs/Outcome measures and Electronic Palliative Care Coordination Systems (EPaCCs).

Data entry, analysis, validation and manipulation are key requirements of this role. It is essential that the post holder is confident in collating information from various resources.

You should have knowledge and experience of using a range of excel software to produce graphical representations of data. In addition to having excellent IT skills with a working knowledge of Microsoft office.

You will be required to attend various Data related meetings.

Assisting with the day-to-day workload of various administrative duties to promote an efficient service.

Assisting your colleague’s reception and telephone duties.

Provide cross cover for Supportive and Palliative Care Support worker/Consultant PA.

Detailed job description and main responsibilities

The main aim is to support the team with ongoing developments and provide support on a range of data projects. The post holder is also required to provide an efficient administrative and clerical support to the MacMillan Supportive and Palliative Care team

Duties and Responsibilities

Key results from the job holder

• The role requires that the post holder produce and collate data using a range of data and information systems to produce routine reports. The post holder will ensure that data quality is at the forefront of their work and will be required to undertake data quality checks.
• Responsible for the data management of Integrated Palliative Outcome Scale (IPOS), KPIs/Outcome measures and Electronic Palliative Care Coordination Systems (EPaCCs).
• Data entry, analysis, validation and manipulation are key requirements of this role. It is essential that the post holder is confident in collating information from various resources.
• You should have knowledge and experience of using a range of excel software to produce graphical representations of data. In addition to having excellent IT skills with a working knowledge of Microsoft office.
• You will be required to attend various Data related meetings.
• Assisting with the day to day workload of various administrative duties to promote an efficient service.
• Assisting your colleagues reception and telephone duties.
• Provide cross cover for Supportive and Palliative Care Support worker/Consultant PA.

Planning and Organisational Duties

• Ensure planning of own workload, liaising with colleagues to ensure that project deliverables are achieved.
• Ensure awareness of project timescales and working with colleagues to deliver   project   milestones within timescale.
• Timely and accurate processing of information relating to the team’s data collection.

Communications and Key Working Relationships

• Communicate interdepartmentally with all levels of staff and external agencies including community and charitable organisations.
• Adhere to Trust policies when accessing patient information.
• Maintain confidentiality and abide by the Data Protection Act and General

Responsibility for Finance

• Ensure that all resources and equipment that are used within the course of carrying out their duties are utilised in line with manufacturers’ instructions.
• Contribute to service development to look at ways to minimise waste and make savings in the use of resources.

Responsibility for Human Resources

Co-ordinates leave in line with the administration arrangements to ensure continuity of service.

Support new staff induction together with the identification and support of their training requirements and demonstrating own duties to less experienced staff.

Facilitate a supportive learning environment that enables all members of the administration team to develop.

Recognise the effective utilisation of all appropriate development resources and opportunities, undertaking training where required.

Promote the ethos of continuous improvement disseminating any new knowledge gained to other colleagues.

Recognise and accept responsibility for own personal development. Fully participate in the Trust’s appraisal system and personal development planning process on an annual basis.

Responsibility for Health & Safety

Compliance with the Health & Safety at Work Act 1974 – the post holder is required to fulfil a proactive role towards the management of risk in all of their actions. This entails the risk assessment of all situations, the taking of appropriate actions and reporting of all incidents, near misses and hazards, and a statutory duty of care for their own personal safety and that of others who may be affected by their acts or omissions.

Responsibility for Teaching

N/A

Work Circumstances & on-call

N/A

Standard Duties & Responsibilities

The Trust operates a No Smoking Policy.

All Wrightington Wigan and Leigh NHS Foundation Trust staff employed within Clinical Environments and have contact with children, vulnerable adults; service users and their families must familiarise themselves, be aware of their responsibilities and adhere to Local Safeguarding Children’s Board, Local Safeguarding Adult Board and WWL Procedures for Safeguarding and Protecting Children which are available on the Trust Policy Library.

In accordance with Part 7 of the Immigration Act 2016, employees who are required to interact regularly with the public, both face to face, and by telephone, are required to be able to speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation.

Compliance with the General Data Protection Regulations 2016, Data Protection Act 2018 and Information Governance Principles – the postholder is not entitled to use for their own benefit or gain, or to divulge to any persons, firm or other organisation whatsoever, any confidential information belonging to the Trust or relating to the Trust’s affairs or dealings which may come to their knowledge during employment.

Compliance with the Health & Social Care Act 2008 – Code of Practice on the Prevention and Control of Infections and related guidance – the post holder is required to fulfil a proactive role towards the reduction and management of healthcare related infection in all of their actions. This entails compliance with Trust Infection Prevention and Control policy and related Standard Operating Procedure (SOP’s); along with risk assessment of all situations; as staff have a statutory duty of care for their own personal safety and that of others who may be affected by their acts or omissions. Staff must be fully compliant with Trust Infection prevention and Control eLearning policy.

All applicants to any post within the Trust are required to declare any involvement either directly or indirectly with any firm, company, relevant person or organisation which has any interest with the Trust, the services provided by the Trust or any element of patient care. Failure to do so may result in an employment application being rejected, or if it is discovered after appointment the omission of such information could lead to dismissal. This includes any form of private practice relating to medical care.

Compliance with Trust Policies and Procedures including the Code of Conduct.

Compliance with Standing Financial Instructions (SFIs) – The SFI’s identify the financial responsibilities which apply to everyone working for the Foundation Trust and its constituent organisations including trading units.  Failure to comply with Standing Financial Instructions can in certain circumstances be regarded as a disciplinary matter that could result in dismissal. Compliance with the SFIs is monitored by the Finance Department and post holders are therefore required to understand their responsibilities outlined within this document and ensure compliance with its instructions.

Responsibility for all records (including patient health, financial, personal and administrative) that they gather or use as part of their work within the trust. The records may be paper, electronic, microfiche, audio or videotapes, x-ray images.

Any other duties appropriate to the grade. The range of duties and responsibilities outlined above are indicative only and are intended to give a broad flavour of the range and type of duties that will be allocated. They are subject to modification in the light of changing service demands and the development requirements of the postholder.