Community Rehab Service Administrator

Job overview

An exciting and rare opportunity has arisen for a motivated and enthusiastic individual to become an Administrator within the Community Rehab Team

The successful candidate will play a vital role in ensuring that the day-to-day operations run smoothly whilst meeting challenges head on. We require a highly organised and motivated individual to ensure comprehensive administrative services are provided to support both the clinical and non-clinical team.

The successful applicant will need to be organised, methodical and be willing to develop their role with the needs of the service.

This varied and interesting role would be an ideal opportunity for someone who enjoys working within a busy team and wants to make a real difference to improving our services

To discuss this opportunity in more detail or to arrange an informal visit please contact: Hannah Darrant (Team Manager) on 07966382940 or [email protected]

Applicants must have the right to work in the UK - sponsorship is not available. Please provide details of the visa type and expiry date in your application. Failure to provide the required information will result in your application being rejected.

Main duties of the job

These will include but not limited to:

To provide a high standard of service to all colleagues resulting in safe and effective treatments for service users & their families/carers

Duties provided within defined time standards

Compliance with appropriate legislation and LPFT policies

Identifying and maintaining Training Needs Analysis for the service

Co-ordinating training for the service.

Accessing, running and developing reporting tools

Representing the service at appropriate meetings and forums

Detailed job description and main responsibilities

To provide a full and efficient secretarial and clerical service to the Service Manager and the clinical team, the provision of a minute taking, preparation and distribution service and maintaining details of the team’s whereabouts and ensuring good communication flows both internal and external to the service and the Trust.

Diary management

Liaising with internal and external providers

Gathering information

Inputting data accurately

Navigating and updating clinical systems and electronic databases

Supporting meetings, including the arranging, distribution of papers and note / minute taking

Ensuring good communication flows at all times through effective liaison

Maintaining the services’ shared online workspace

To respond to queries and incoming calls, emails and face to face interactions on a daily basis

To ensure confidentiality is maintained at all times adhering to Trust and national policy regarding same.

Managing own workload, seeking advice when required

Performing routine office procedures including typing of reports, letters and other documents, opening and distributing correspondence, dealing with outgoing post, photocopying, filing, scanning and faxing in accordance with current trust procedures.

Using communication, word processing and organisation skills

Providing support to the service manager and team, including reports, letters, e-mails and minutes.

To have a thorough working knowledge of electronic systems including e mail, online workspaces, Clinical systems and Datix and to update these systems in a timely and accurate manner where required.

To ensure essential paperwork and policies within the team are kept up to date, informing staff of changes and new policies.

To prepare and process documentation in respect of the electronic ordering, receipting and payment of stationary and goods in accordance with Standing Financial Instructions.

To maintain a records system within the area of responsibility including the accurate scanning of documents and compilation of records, in accordance with the Trust Records Management and Information Governance Policy.

To maintain, distribute and collate accurate information and statistics to ensure optimum usage of facilities and assist the Service Manager in monitoring statistics, supporting to ensure that statutory performance and contracting data is up to date.

To work flexibly to meet the needs of the service and team.