Clinical Trials Secretary / Administrative Assistant

Job overview

An exciting and unique opportunity has arisen to appoint Clinical Trials Secretaries / Administrative Assistants to work in the Cambridge Cancer Trials Centre (CCTC) Clinical Operations Team.

The CCTC is a collaboration of Cancer Research UK, the University of Cambridge and Cambridge University Hospitals NHS Foundation Trust (CUH). The CCTC Clinical Operations team aims to improve the outcome for patients with cancer by delivering cutting edge clinical trials to patients.

Our focus is to provide the highest standards of care to patients and families, and the research we conduct has these same aims. This position will suit a motivated, efficient and enthusiastic individual, and will provide an exciting opportunity to have a positive impact on patient care through ground-breaking research.

This post will provide invaluable support to the team.  You need to be able to work under pressure and to function independently and as part of a research team. You will need the capacity to manage competing demands and the ability to build and maintain working relationships with a variety of different staff.  The post requires excellent organisational skills, a solid background in MS Office – preparing reports in Word, and using Excel for data – being able to use different formulae is essential, as well as ideally some level of experience working in Clinical Research related areas.

Main duties of the job

Managing complex administrative tasks including the use of EPIC and other systems such as EDGE.

Coordinating appointments, referrals, meetings, diaries and secure transfer of medical documents.

Handling enquiries from patients and healthcare professionals in a professional and tactful manner.

Producing clinic correspondence, taking meeting minutes.

Supporting trial activity tracking for budget / invoice processing. Monitoring workload quality and deadlines to ensure departmental standards are met.

Working collaboratively with the wider team to improve service delivery and efficiency.

You will have excellent communication and organisational skills, attention to detail, and the ability to adapt to a fast-paced environment while delivering a friendly and professional service.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

Please note:- Internal applicants on permanent contracts can apply for this post as a secondment or fixed term contract. For secondments you must have the approval of your line manager before applying. If you are an internal applicant currently on a fixed term contract you are able to apply for this as a fixed term position.

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

The advert will close at midnight on 26th July 2026.

Interviews are due to be held on 11th August 2026.

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.