Job overview
This post is a Fixed Term/ Secondment until 31/03/2027 due to funding. If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application
An opportunity has arisen for a Clinical Secretary in Meddygfa'r Sarn in the beautiful rural location of Pontyates. The role will support the GPs and designated medical staff and their teams with secretarial and administrative support.
You will be part of a large and diverse team and would be expected to work hours over Mon-Fri.
The post holder will be responsible for maintaining files both electronically and manually, be able to handle sensitive and confidential patient information.
You will have a range of duties and these are highlighted in the Job Description but there maybe times where the Management Team may ask you to help take minutes, help with the team on reception or carry out any other administrative tasks.
Main duties of the job
Key responsibilities will entail scanning, read-coding and summarising of notes. Organising and maintaining Chronic Disease Clinics/Registers and working closely with the Nursing team and Clinical Lead. Support Management and the Reception team in the business continuity of the day to day running of the surgery. Manage and Support the completion and correct invoicing of the Non-NHS work that arrives in the surgery and that it is completed within GDPR regulations.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Detailed job description and main responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interview will be held on 13/07/2026
Person specification
Experience
Essential
- Previous secretarial and/or administration experience
- Health Service or GP Practice experience – familiar with the use of medical terms
- Previous Read coding and summarising experience
Language Skills
Desirable
- Welsh Speaker (Level 1)
Qualifications and Knowledge
Essential
- RSA/OCR Stage 3 or equivalent level of competency in Word Processing and Audio Transcription
- 5 GCSE or equivalent
- Knowledge of software programmes eg. Microsoft packages, email, internet and databases
- Knowledge of a range of secretarial procedures
- Proof of appropriate Continuous Professional Development
- Knowledge of Read coding and Summarising medical records
Desirable
- NVQ Level II Administration
- Working towards a medical terminology qualification
- Familiar with Practice clinical systems eg Vision, WCEG
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Applying for this NHS job
This advert is for Clinical Secretary/Administrator - GP Practice with Hywel Dda University Health Board in Haverfordwest, West Wales, Wales. It is listed as a Band 3 Administrative and IT role. The advertised salary is £26,813 - £27,890 per annum pro rata. The contract type is 7 months (Fixed term /secondment until 31/03/2027 due to funding). The application deadline is 05 Jul 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (22 Jun 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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