Job overview
Join our team and play a vital role at the heart of patient care! This is an exciting opportunity to join the Oncology Team at Glangwili General Hospital.
In this rewarding position, you’ll work closely with the department’s medical secretary to deliver a high-quality administrative and secretarial service, supporting clinical staff in providing excellent care. You’ll manage and maintain patient records with accuracy and confidentiality, handling sensitive information such as clinical correspondence and test results with professionalism.
You’ll also have the opportunity to step up and take the lead when needed, providing essential cover in the absence of the medical secretary and ensuring the service continues to run smoothly.
If you’re organised, reliable, and thrive in a fast-paced healthcare environment, this is a fantastic opportunity to make a real difference every day.
Main duties of the job
Working 37.5 hours per week, the successful candidate will be required to support the delivery of a comprehensive and quality secretarial service to the Consultants and their teams and support the Medical Secretaries.
You will undertake a wide-range of duties including receipt and distribution of mail, audio transcription, and the typing of highly sensitive letters and reports, maintaining confidentiality at all times, in addition to operation of the Health Board’s patient database system. You will be expected to demonstrate excellent organisation skills and be flexible and adaptable in your approach to work. You must be able to work on your initiative, use tact and diplomacy where appropriate and possess excellent communication skills.
Experience of Microsoft Word, Excel, Power Point, and E-Mail, coupled with proven secretarial skills (including audio typing skills) and previous experience of medical terminology is essential.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Detailed job description and main responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 10/08/2026
Person specification
Other
Essential
- Flexible approach to needs of the service
Desirable
- Welsh Speaker (Level 1)
Experience
Essential
- Previous secretarial and/or administration experience
- Health Service experience – familiar with the use of medical terms
Qualifications and Knowledge
Essential
- Level 3, or equivalent level of competency in Word Processing and Audio Transcription
- Knowledge of a range of secretarial procedures
- Knowledge of Software programmes – e.g. Microsoft packages, e-mail Internet and databases
- 5 GCSEs or equivalent
Desirable
- NVQ level 2 in administration
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Applying for this NHS job
This advert is for Clinical Secretary in Oncology with Hywel Dda University Health Board in Haverfordwest, West Wales, Wales. It is listed as a Band 3 Administrative and IT role. The advertised salary is £26,813 - £27,890 per annum. The contract type is Permanent. The application deadline is 02 Aug 2026.
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