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Job overview
The NIHR Clinical Research Facility (CRF) at Oxford Health supports mental health and dementia research aimed at improving patient outcomes and care. We are seeking a proactive and detail-oriented CRF Administrator to provide high-quality administrative support within our growing research team.
You will be well organised, flexible, and able to communicate confidently, calmly and professionally with patients, carers and staff.
This post is based full-time Monday-Friday, 9am-5pm, full time on site at the Clinical Research Facility (Warneford Hospital)
Main duties of the job
- Provide comprehensive administrative support to the CRF team, including document preparation, correspondence, and coordination of day-to-day activities.
- Coordinate meetings and events, including diary management, arranging logistics, preparing agendas and reports, and taking and disseminating accurate minutes.
- Maintain high-quality data and documentation systems (paper based and digital), including filing, document management, data entry, and supporting reporting processes.
- Support the operational delivery of research activity, including booking systems, study administration processes, and handling confidential research and patient information in line with governance requirements.
- Provide reception and patient-facing support within the CRF, acting as a professional first point of contact for patients, carers, research participants and staff.
Detailed job description and main responsibilities
Person specification
Experience
Essential
- Relevant office administration experience, including experience of arranging and servicing meetings and taking and transcribing minutes.
- Administrative experience in a healthcare environment, such as the NHS.
- Experience supporting routine data collection and maintaining data quality for administrative or service reporting including the regular checking and correction of data held within organisational systems.
- Experience of digital filing systems, e.g. Sharepoint/Teams or equivalent.
Desirable
- Administrative experience in a clinical research environment.
Knowledge Requirements
Essential
- Excellent knowledge of Microsoft Office, especially Word, Excel, Outlook and PowerPoint.
- Understanding of information governance and security in relation to patient data.
Desirable
- Awareness of current legislation regarding research governance and data protection.
Contractual requirements
Essential
- Commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults
Qualifications - Academic/Skills/Professional
Essential
- Higher Education qualification (i.e. A-Level/NVQ Level 3 standard), or equivalent/previous experience in an Administration Assistant role.
Further Training or Job-Related Aptitude and Skills
Essential
- Proven ability of working in a team environment and delivering team objectives.
- Excellent organisational, time management and administrative skills
Desirable
- RSA III Typing/Word Processing, or equivalent.
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Applying for this NHS job
This advert is for Clinical Research Facility Administrator with Oxford Health NHS Foundation Trust in Oxford, South East, England. It is listed as a Band 4 Administrative and IT role. The advertised salary is £28,392 - £31,157 Per annum | pro-rata. The contract type is Fixed term: 18 months (Possibility of extension depending on funding). The application deadline is 19 Jul 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (03 Jul 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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