Job overview
- To provide an extensive, reliable and responsive high level professional and confidential executive assistant service focussing on the Deputy Chief Medical Officer, to allow them to make the most of their time. This includes diary management, forward planning, email, preparation of papers and presentations, the taking of minutes, actions, and notes, chasing action owners for updates regarding actions prior to subsequent meetings, updating action plans and ensuring the Deputy Chief medical officers has all the papers needed for every meeting and has the time to go through the papers in preparation for the meetings.
Main duties of the job
- To provide support to the Deputy Chief Medical Officer as and when required in a professional manner ensuring that they receive appropriate communications and arrangement of meetings for them as needed and/or as directed. This includes venue bookings, organising venue space for meetings, receiving any delegates or visitors on behalf of the Deputy Chief Medical Officer.
Detailed job description and main responsibilities
- To present a welcoming and professional image for the Executive Office, Divisions and the Trust.
- Prioritise the Deputy Chief Medical Officer’s complex workload to ensure that urgent and sensitive issues are dealt with in a timely and efficient manner.
- The emphasis will be on executive support including a secretarial and personal assistant role to the Deputy Chief Medical Officer.
- To be competent in diary management using initiative when and where to schedule meetings and resolve conflicting demands.
- To use initiative and discretion to develop appropriate support for the Deputy Chief Medical Officer, this would include, arranging meetings, venues, and transport by forward planning and an effective bring forward diary system.
- To be competent in MS Office applications to draft correspondence, spread sheets, Power Point presentations, email, Outlook calendar, Teams, and to be able to navigate the web effectively for research and finding relevant information. Also, with awareness of how to use financial systems i.e. Agresso / Oracle.
Person specification
Skills
Essential
- Ability to gain the confidence of, and influence people at all levels.
Education
Essential
- Educated to degree level or appropriate level of experience relevant to this post NVQ level 4 including evidence of numeracy and literacy or equivalent level of experience
- Evidence of continuous personal development
Experience
Essential
- Experience of administration in a complex area of business
- Proven track record of multi-tasking in order to meet a variety of often conflicting deadlines
- Inputting of information into a database or Excel and advance keyboard skills and producing reports
- Experience of working with service users
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Applying for this NHS job
This advert is for Clinical & Executive Administrator PA to Deputy CMO with Camden and Islington NHS Foundation Trust in London, London, England. It is listed as a Band 5 Administrative and IT role. The advertised salary is £38,488 - £46,852 Per annum inclusive of HCAS. The contract type is Permanent. The application deadline is 05 Jul 2026.
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