Clinical Administrator

Job overview

This post is not eligible for sponsorship.

The Children Young People Mental Health Service (CYPMH) is looking for an Administrator to join our admin team on a permanent basis supporting our Clinical and Administrative Teams.

We are inviting applications from individuals with excellent organisation skills, with an ability to work on your own, or as a member of the wider admin team.

The successful candidate will be:

• Able to communicate with staff, servicer users, visitors and carers in a professional manner, along with a good telephone manner.
• Computer literate with an ability to confidently use Microsoft office packages.

Main duties of the job

• Receive allocate and despatch internal/external mail in line with the Trust policy
• To be the first point of contact for the unit/department providing a comprehensive customer service and enquiry provision to internal and external customers of the Trust
• Provide a comprehensive administrative service which will include minute taking, cover compilation of reports and other correspondence on behalf of the Deputy Locality Admin Lead, Admin Co-ordinator, Team Administrator, Locality Admin Lead, Team Leader, Administration Assistant, Team manager and other members of the team, ensuring a high standard in accordance with Trust standards
• To create and maintain effective working relationships with staff at all levels, internal and external across the whole health economy
• Work collaboratively with the appropriate management teams and other departments including clinicians to ensure that the appropriate leads are notified in the case of matters of urgency and dealt with in a timely manner
• To provide a secretarial function to the Team Leader and Deputy Team Leader
• To arrange supervisions and PDRs on the Managers behalf
• Attend and participate in team meeting and admin services meetings as required

This is not an exhaustive list. Please see the Job Description for the full scope of duties.

Detailed job description and main responsibilities

Please see the Job Description and Person Specification for the full list of duties and responsibilities for this role.