Charity Administrator

Job summary

NHS Band 3 Salary: £25,760 - £27,476 per annum

Hours Per Week: Full time 37.5

Contract: Permanent

Job purpose

The post holder will manage the administration of the Portsmouth Hospitals Charity as well as provide some administration support to the Isle of Wight NHS Trust Charity as they seek to grow their activity.

The post holder will be a highly organised individual, able to work with the rest of the Charity team to help deliver our exciting growth plans.

Main duties of the job

We are seeking a motivated and organised individual to join our Charity as a Charity Administrator. They will be responsible for:

• Managing the charity office on a daily basis. Responding to all telephone calls both internally and externally and visitors who may be staff and patients.
• Supporting some charity administration for the Isle of Wight NHS Trust Charity (IoW), including marketing, fundraising and supporter care.
• Supporting the fundraising, marketing, finance and grants administration across Portsmouth Hospitals Charity.
• The Charity Administrator will manage the day to day running of the Portsmouth Hospitals Charity office and provide some support to the Isle of Wight NHS Trust Charity.
• Work with the Head of Charity to agree operational and personal objectives and performance targets which focus on the delivery of the charity administration function.

About us

Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.

The single corporate service is delivered across both organisations. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.

The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veterans status, colour, religion, disability, sexual orientation, and beliefs.

Details

• Date posted: 21 July 2026
• Pay scheme: Agenda for change
• Band: Band 3
• Salary: £25,760 to £27,476 a year
• Contract: Permanent
• Working pattern: Full-time
• Reference number: REF2384E
• Job locations: Queen Alexandra Hospital, Southwick Hill Road, Portsmouth, Hampshire, PO6 3LY, United Kingdom

Job responsibilities

Specific Core Functions:

Corporate Responsibilities

• The Charity Administrator will manage the day to day running of the Portsmouth Hospitals Charity office and provide some support to the Isle of Wight NHS Trust Charity.
• Work with the Head of Charity to agree operational and personal objectives and performance targets which focus on the delivery of the charity administration function Functional Responsibilities.

Finance & Administration Support

• Oversee and manage the financial processes: opening and logging post, counting and reconciling cash and cheques, inputting offline and online income and consent onto the database, running bank reports, managing petty cash claims; ensuring safety of money at all times.
• Administer Much Loved pages by sending email correspondence, sending tributes and thank you, and adding donors to the database.
• Liaise with staff to inform them of any donations received for their ward or department, forwarding on any letters/ notes of appreciation for that ward/ department. Monitor expenditure as per donors wishes.

For full job details please refer to enclosed job description.