Job summary
We are excited to be advertising for a Band 5 Project Officer with a range of skills and experience to join us in Children and Family Health Devon. This role aligns to our service delivery strategy and will involve providing project support to the variety of service development projects and QI activities.
Main duties of the job
To work as part of a team to support the planning, monitoring and tracking of project delivery within CFHD's portfolio of responsibility and update all relevant documentation.
Provide wide ranging project support to the team, for example, project / meeting action notes, update project plans, proactively circulate and chase actions and information, send out communications.
Manage document systems on behalf of the teams and where appropriate, set up new systems of managing documents and project processes.
Where appropriate and required, be involved in managing small projects or work steams within programmes or projects as directed by the Project or Programme Manager.
Co-ordinate and provide routine and ad hoc reports, either written or data analysis extracted from information systems.
Lead the planning and delivery of complex efficient meeting schedules, ensuring that all key meetings have appropriate reports provided by key project leads and / or members of the Directorate. Collate and circulate all project information in advance of each key meeting as and when appropriate.
Co-ordinate and manage meetings. This includes taking minutes and action notes, distributing minutes and papers, arranging schedules of meetings and booking venues, organising presentations and occasionally, ordering catering and refreshments
Requirement to travel across Devon to other sites, some work may be required outside of standard of working hours e.g. events support
About us
At Children and Family Health Devon, we are dedicated to improving the physical and mental health of children and young people across Devon and Torbay. We aim to create an environment where children and young people can thrive and are committed to reducing health inequalities and providing specialised support, empowering them to lead healthy, fulfilling lives.
Our children and young people say
We would like the people who work for Children and Family Health Devon to be understanding, patient and respectful. They should be trustworthy and make us feel safe and comfortable. It is important that they use their skills and experience to listen carefully in a non-patronising and non-judgemental way. When staff are positive and friendly, they help to create an environment that is informal and without pressure.
Who we are
CFHD provides integrated care and treatment for children and young people across physical and mental health which are provided by Torbay and South Devon Foundation Trust and Devon Partnership Trust.. We are a group of professionals including psychologists, psychiatrists, occupational therapists, speech and language therapists, physiotherapists, nurses and many other professions.
Careers - Children and Family Health Devon
Details
- Date posted: 26 June 2026
- Pay scheme: Agenda for change
- Band: Band 5
- Salary: £32,073 to £39,043 a year
- Contract: Permanent
- Working pattern: Full-time, Flexible working
- Reference number: C9369-26-0369
- Job locations: Children & Family Health Devon, Bittern Road, Sowton Industrial Estate, Exeter, EX2 7FW, United Kingdom
Job responsibilities
Full Vacancy details can be found on the attached Job Description/Person Specification . Please refer to your suitability to the post in your supporting information from the role requirements or person specification.
This post will be providing direct support to the Service Development and Quality Improvement team and to Children and Family Health Devon as part of agreed programme and project work streams. The post holder will be responsible for providing project co-ordination, and support for key aspects of Directorate work, in line with local and national priorities.
The post holder will be a key point of contact for a wide range of stakeholders, both internally and external to the organisation, including liaising with senior clinical and operational staff, directors and senior managers.
The post holder will have the following key areas of responsibility:
To work as part of a team in partnership with Clinical Directorate Teams, corporate departments and with groups or individuals who use services to provide support in the delivery of significant developments and improvements across CFHD and Health Community.
Support the planning, monitoring and tracking of project delivery within the directorates portfolio of responsibility and update all relevant documentation.
Provide wide ranging project support to the team, for example, project / meeting action notes, update project plans, proactively circulate and chase actions and information, send out communications etc.
Manage document systems on behalf of the teams and where appropriate, set up new systems of managing documents and project processes.
Where appropriate and required, be involved in managing small projects or work steams within programmes or projects as directed by the Project or Programme Manager.
To co-ordinate and provide routine and ad hoc reports, either written or data analysis extracted from information systems as and when required.
To develop and update communication and engagement information on behalf of the team/sub team such as intranet, partnership meetings, intranet/internet, special bulletins, social media, training briefings / invites etc.
Set up effective liaison relationships with key internal and external stakeholders across sub teams portfolio area.
Support the development and delivery of engagement activity internally and externally.
To ensure quality control/reconciliation to and with source systems as set by the performance information team and within the required data quality standards.
To support the development of bids for new services in any aspect of the tendering process which may include conducting analysis, producing copy for bid documents, design and production of tender documentation and liaison with stakeholders.
To undertake specific additional administrative support work as required in line with the above duties.
Person specification
Qualifications
Essential
- Educated to Degree Level or equivalent
- Project management qualification or equivalent experience e.g. Prince2 Foundation
- Working as a senior administrator, project co-ordinator or support officer
- Co-ordinating and managing widely attended events and workshops.
- A high level of knowledge and proficiency in using Microsoft Office Word, Excel, Powerpoint, Outlook, Visio
- Excellent Communication Skills : Written and verbal
- Knowledge and understanding of basic change management / service improvement and redesign / project management tools and techniques
- Able to manage competing priorities that emerge when supporting multiple individuals
- Ability to work under pressure and cope with deadlines.
- Presenting information concisely and clearly in a wide range of formats including tabular and graphical data
- Ability to produce clear, accurate and concise minutes and action notes of meetings
- Ability to present to small groups of people
- Able to work across different teams and directorates at any one time, maintaining appropriate levels of confidentiality and dealing with people with tact and diplomacy in challenging situations
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Applying for this NHS job
This advert is for CFHD Project Officer with Devon Partnership NHS Trust in Exeter, South West, England. It is listed as a Band 5 Administrative and IT role. The advertised salary is £32,073 to £39,043 a year. The contract type is Permanent. The application deadline is 03 Jul 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (26 Jun 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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