Job overview
The post holder will provide an efficient, effective and confidential secretarial and administrative support service including all secretarial and administrative duties to the Care Group Service Managers and Leadership Team. The role will include support with the preparation and collection of data and statistics for service reporting.
RDaSH are offering this post along side the opportunity for you to complete an apprenticeship qualification [relevant to your role]. As an apprentice within RDaSH you will be given the opportunity to gain experience, learn work-related skills and obtain all the tools needed to thrive.
An apprenticeship includes regular training with a college or other training organisation. Around 20% of your working hours will be spent training or studying. This leads to a nationally recognised qualification.
Whether you already work for us or are joining the Trust and NHS for the first time, apprenticeships can help you to develop the skills, knowledge and know-how in order to embark on a successful and fulfilling career within the health service.
Main duties of the job
- Provide comprehensive secretarial and administrative support to the Care Group Service Managers and Leadership Team as appropriate
- Deal with routine correspondence and telephone calls on behalf of the Service Managers
- Diary management for Service Managers including proactive preparation of documents and papers for agreed meetings as directed
- Email management for the Service Managers as required and agreed
- To provide administration support to identified work within the pathway as requested
- Assist the Care Group Service Managers and Leadership Team with the recruitment and selection process; compiling candidate letters, arranging interview dates, ensuring all documentation for successful candidates is received
- Distribute relevant information to internal and external organisations on behalf of the Service Manager
- Prepare and coordinate new staff inductions
- To undertake any duties in line with the Service Manager or service’s requirements as requested.
- Ensuring efficient day to day management of the administration office, including booking meetings, events and meeting rooms.
- Supporting the Service Managers with requests for information.
Detailed job description and main responsibilities
Before applying, please view the attached job description and person specification to view the full details about the role.
****If you are applying for this role via the apprenticeship route, please review the attached eligibility document to ensure you meet the eligibility criteria to undertake an apprenticeship****
We reserve the right to close the vacancy early if there are a high amount of applications
Person specification
Skills
Essential
- Possess excellent verbal and written communication and presentation skills, with the ability to employ these to maintain effective relationships
- Ability to work as part of a team or on own initiative and unsupervised at times Ability
- to work under pressure and to strict deadlines
- Flexible and adaptable approach
Knowledge
Essential
- Knowledge and experience of using Microsoft Office applications
- Thorough understanding of confidentiality and security of information
Desirable
- Use of online patient record system such as SystmOne would be an advantage
Experience
Essential
- Demonstrable experience of working in a busy environment, office procedures, and workload management
- Experience of office procedures, i.e. filing, photocopying, message taking, typing
- Experience in accessing internet/email facilities
- Experience of liaising with staff across different disciplines
Desirable
- Previous NHS experience or other large public sector organisation would be an advantage
Qualifications
Essential
- English and Maths at level 2 or equivalent (GCSE 9-4 or A*- C or functional skills level 2)
- NVQ level 2 or equivalent in a related subject
- NVQ level 3 in related subject or willingness to undertake a relevant Level 3 Apprenticeship
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Applying for this NHS job
This advert is for Care Group Secretary - Apprenticeship Opportunity with Rotherham Doncaster and South Humber NHS Foundation Trust in Doncaster, North East and Yorkshire, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £24,071 - £25,674 per annum. The contract type is Permanent. The application deadline is 15 Jul 2026.
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