Cancer MDT Coordinator

Job overview

The successful candidate will play a crucial role in supporting cancer services by managing the administrative and coordination aspects of the cancer MDT meetings. This involves ensuring accurate patient data, tracking cancer pathways to meet national targets, and facilitating communication between various stakeholders. They will join a small but friendly team based at the Hillingdon Hospital site.

Please note that this vacancy may close earlier due to the amount of applications we may receive.

Main duties of the job

• Proactive and accurate tracking of patients on a cancer pathway via the cancer system, Somerset to ensure patients are seen in a timely and efficient manner.
• Work closely with the multidisciplinary team to ensure patients have their 1st appointment, investigations and treatment scheduled in a timely manner.
• Facilitation of multi-disciplinary team (MDT) meetings, ensuring meetings run effectively and information is collated and communicated to members.

Detailed job description and main responsibilities

• Develop and maintain an understanding of the Cancer Waiting Times guidance to ensure that two week wait, 28 day, 31 day and 62 day targets are met
• To monitor and accurately track patient on a suspected cancer pathways via the Somerset system. Ensure actions are chased and reviewed prior to the weekly cancer PTL meeting
• To monitor and track ‘upgraded’ patients via Somerset
• To be responsible for checking the outcomes of patients attending clinic on a suspected cancer pathway and monitor bookings of required tests within deemed timescales
• To work with the team to resolve delays in the pathway at the earliest opportunity and where this is not possible escalating issues in accordance with Trust and network procedures
• To assist in meeting timescales of the submission of data for national and local requirements of the Cancer Network. This includes, but is not limited to, data relating to CWT, COSD and the national cancer audits.
• To assist in the validation of all mandatory CWT fields for treatment records for submission to NHS Digital within the given reporting month/quarter.
• Attend the weekly PTL review meeting with the Service Manager for Cancer against the PTL SOP requirements. Escalation of issues to enable relevant actions to be taken to overcome problems with meeting targets
• To assist with composing draft breach reports for all CWT treatment breaches. These should include: root cause analysis; chronology of events; recommended actions; evidence of implementation of recommendations
• To assist in the running of weekly MDT follow up meetings with the MDT Lead Clinician and maintaining attendance records
• To assist in the accurate input of the outcomes of the MDT meetings into the Somerset system
• Assist in the preparation and circulation of lists of patients for discussion at eachmulti-disciplinary team meeting (MDT) using information provided by relevant parties.
• To assist with the preparation and collection of all documentation, information, medical records, imaging, and pathology required to support each meeting, thus enabling the smooth running of the MDT meeting
• Where necessary to liaise with other Clinicians and MDT Coordinators/administrators outside of the Trust in relation to Tumour sites where the Trust is a Tertiary Centre
• To ensure the timely and efficient transfer of patients and information between trusts involved in the patient pathway, adhering to agreed communication pathways and protocols
• To assist in ensuring that all operational changes affecting the MDT are communicated effectively with the whole MDT and other interested parties
• To assist in checking with the MDT Lead Clinician that all the information is correct and complete. To acquire Lead Clinician sign-off of all MDT outcomes
• Assist in setting up tumour specific cancer service meetings
• Use Patient Administration System to book patient outpatient appointments
• Cross cover colleagues within team to ensure tracking, MDT meetings are covered
• Work closely with the Team, Tumour Cancer Lead, Consultants & CNS’s. Internal teams from other departments such as Admissions, Clinical records.
• Liaise with patients and carers
• Establish good communication channels with external teams such as GP Surgeries/Other Trusts.