Cancer Coordinator

Job overview

Cancer Coordinator - AfC Band 4

An exciting opportunity has become available for an experienced administrator to join our friendly Cancer Services team.

The Cancer Coordinator works alongside the Assistant Chief Nursing Officer – Cancer Services, Personalised Care and Support Lead for Cancer, AHP Lead for Cancer, Associate Medical Director for Cancer, Clinical Nurse Specialists (CNS), Cancer Support Workers (CSWs) and team at the NGS Macmillan Wellbeing Centre. They play an essential role in coordinating the essential day-to-day administration for the smooth running of our programme.

Main duties of the job

The principal duties of the role will be to coordinate the administration, data collection and evaluation of the personalised care and support transformation programme activities, support members of the team with various communications and engagement activity, organise all aspects of the Cancer Board, and work flexibly to support different teams as need arises to support the work of Cancer Services.

North Bristol Trust is working to ensure all patients diagnosed with cancer and supported at North Bristol NHS Trust are offered key aspects of care outlined in the NHS Cancer Plan, and this role will play a pivotol part in this.

Detailed job description and main responsibilities

Please ensure that you have read the full job description and person specification which are attached to this advert.

Knowledge, Training, Experience and Skills required.

Education/training/qualifications

• GCSE English Language and Mathematics (Grades A-C) or equivalent

Work experience

• Previous NHS experience
• Two years’ experience of working in a senior administrative role in an office environment
• Experience of working as part of a multidisciplinary team
• Experience in dealing with the patients and public and dealing effectively with sensitive and confidential information
• Experience of using communication systems e.g. e-mail, telephone, etc.
• IT systems – Microsoft Office programmes, clinical, ordering, finance, etc.

Knowledge/skills/abilities

• Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/instructions to staff and service users
• Evidence of good communications skills and the ability to relate sensitively to patients
• Excellent administrative/word processing skills, and knowledge of Microsoft Office packages i.e. Word, Excel, PowerPoint
• Good keyboard skills inputting data/manipulating information into databases
• Able to compile reports and take meeting minutes
• Attention to detail, well organised, methodical with high standards of accuracy
• Ability to work unsupervised, use own initiative and make decisions
• Knowledge of cancer pathways desirable
• Understanding of person-centred care
• Understanding of the health and social care environment
• Knowledge of NHS IT and clinical systems
• Knowledge of NBT hospital systems desirable
• The ability to work within a team
• The ability to motivate self and others
• The ability to prioritise own workload
• The ability to retrieve and assimilate information from a wide range of sources
• Understanding of the need for discretion and confidentiality

The post-holder will need to communicate well both across North Bristol Trust and outside of the organisation with participating partner organisations.

Main Duties and Responsibilities of the post:

The post holder will be responsible for:

• Supporting the Assistant Chief Nursing Officer – Cancer Services and Personalised Care and Support Lead for Cancer administratively
• Organise, administrate the Cancer Board.
• The day-to-day administrative support for all the programmes – organisation of the various Personalised Care and Support activities, making calls and dealing with enquiries promptly, booking of venues, arranging catering and advertisement of the programmes
• Supporting the setting up and administration of new and non-routine programmes of activity
• Attend meetings as appropriate and provide administrative support appropriately preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews
• Support evaluation and data collection for the Personalised Care and Support work streams
• Communicating verbally and via email with appropriate personnel
• Inputting data onto the Trust IT systems
• Managing and updating appropriate Personalised care and support for cancer databases
• Arranging mail merges and to send out invites, literature, maps and information packs
• Providing administration support for audit activity when required
• Ensuring that information is disseminated promptly
• General clerical and office management duties within the office e.g. own correspondence, supervised mail shots etc.
• Providing administrative support at the events, courses etc.