Job overview
An opportunity has arisen for an enthusiastic individual to join our small and welcoming Team in the E-Procurement Team based in the Procurement Dept. at Doncaster & Bassetlaw Teaching Hospitals NHS Foundation Trust.
The role will require full comprehensive knowledge and understanding of the Procure to Pay process.
The role is to process Trust requisitions placed by Trust Wards and Departments and follow that requisition through the full Procure to Pay process.
To guide and advise customers in all aspects of the Procurement process.
To advise customers on Trust standardised products and to ensure compliance with Trust policies and procedures.
The individual will have responsibility of advising, assisting and resolving any order related queries for Trust customers. This will also involve liaising with Trust personnel and Trust Suppliers.
To run reports weekly to work with internal and external customers to investigate and resolve any invoice query in a prompt manner to ensure invoices can be processed.
Will be required to forge excellent working relationships within the Trust and external customers and show professionalism in any dealings and communications.
Must have excellent IT skills and will be required to become familiar and competent with a number of Procurement Systems.
Main duties of the job
The Buyer must to able to undertake and provide the following duties.
A comprehensive and excellent service to Trust customers on all aspects of the procurement process.
Process of non-catalogue requisitions within set KPI’s. Interpret information on requisitions and provide advice on alternative products if required. Ensure best value for money is obtained. Liaise with internal and external customers to resolve any Procurement query. Twice weekly to run reports to enable resolution of complex invoice queries and support suppliers with invoice and account resolutions. To manage E-Procurement email account. To train as required any personnel on the Procurement system. Establish excellent relationship with all Trust personnel and external customers. To advise customers on policies and procedures related to Procurement. Deal promptly and efficiently with all queries and discrepancies. Ability to work under pressure, to multi mask, prioritise workload whilst maintaining an excellent high level of professionalism at all times. Be flexible and carry out any ad-hoc requests as required.
Detailed job description and main responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully. Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK
Please note that from 9th April 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Person specification
Knowledge & Experience
Essential
- Must have experience of working in a customer centred environment
- Proven experience of purchase order systems.
- Proven skills in invoice query resolutions
- Proven skills in buying, and raising orders for those requirements in accordance to legislation and/or policy or through tendering processes.
- Training others on procure to pay process
- Extensive experience of negotiating and liaising confidently with suppliers
Desirable
- Excellent presentation skills
- Product catalogue development and maintenance experience
- Public sector experience
- E-Tendering experience
- Stock management experience
- Experience of delivering savings
Qualifications & Training
Essential
- NVQ 3 or C.I.P.S foundation (or willing to working towards)
- Prepared to undertake training in Procurement
- Good Standard of Education
- Good keyboard Skills
- Computer literate using Microsoft applications
Desirable
- MCIPS qualification or equivalent
- GCSE grade C or above in Maths and English
Personal Attributes & Skills
Essential
- Must have a strong customer service focus and good communication skills to liaise with a wide variety of user departments across the organisations
- Excellent telephone manner
- Ability to work under pressure whilst maintaining good attention to detail
- Ability to organise & prioritise daily workloads and work to deadlines
- Ability to work efficiently & accurately
- Ability to develop effective working relationships
- Good interpersonal skills-ability to converse, negotiate and convince on the basis of clear understanding and sound logic
- Have excellent negotiation skills.
- Must have tact and diplomacy skills
- Must be able to work within a team
- Enthusiastic and self-motivated
- Ability to develop creative solutions
- Ability to extract data from Electronic Systems
- Able to adapt to changes in work priorities
- Ability to be pro-active and use own initiative
- To be able to demonstrate multi-skilling capabilities
- Ability to work within time constraints
- Be able to keep accurate records of all activities for Audit purpose
- Demonstrate competence in planning and organising skills.
- Excellent spoken and written communication.
Desirable
- To be able to demonstrate on the job problem solving
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Applying for this NHS job
This advert is for Buyer with Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust in Doncaster, North East and Yorkshire, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 Pro Rata Per Annum. The contract type is Permanent. The application deadline is 03 Jul 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (19 Jun 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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