Business Support for Specialist CAMHs Team

Job overview

This is a job opportunity to join a friendly and enthusiastic team delivering administrative support to the Specialist CAMHs (Care, Adoption & Permanence) team.

The Children In Care (CIC) Health Team provides health support for all children and young people that are placed in the care of Bournemouth, Christchurch and Poole Council (BCP Council) and Dorset Council. Our aim is to help children and young people with their physical and emotional health needs and promote healthy lifestyle choices.

We are looking for a motivated and enthusiastic individual with strong attention to detail to provide comprehensive administrative support to the team. As a team administrator you will be required to work as part of an admin team in delivering flexible and administrative support, by undertaking administrative and clerical duties, referrals to EIS, scheduling of appointments, team meeting minutes, professionals meeting minutes and typing clinic letters.

This is a part-time post, 22.5hours per week. We pride ourselves with being flexible and shift patterns/working hours can be discussed further at interview.

If you are interested and would like to find out more, please contact Jenna Pitt, Service Manager [email protected]

Employment in this post requires an Enhanced Disclosure and Barring Service (DBS) check, which the Trust will cover the cost of.

Main duties of the job

To ensure the provision of an effective and efficient secretarial and administrative support service by using your own, skills, initiative and managing your own workload.

To attend meetings as required and take and transcribe formal minutes at meetings.

To have access to diaries, plan and organise activities and events including meetings and multi-disciplinary meetings with internal and external organisations as requested.

To ensure that clinical appointments are made where necessary, including home visits.

To maintain the effective distribution of incoming and outgoing electronic and paper mail.

To prepare handouts, leaflets, booklets, tables and flowcharts as necessary, working with complex accurate data when required.

To organise and prioritise own routine and non-routine daily workload. To have input into developing, organising and implementing new office procedures and systems e.g. developing/updating of spreadsheets, procedures for processing data.

To maintain records including computerised systems, databases and spreadsheets required by the Team e.g. referral information, waiting times, group therapy lists.

Please note visa sponsorship for this role is unfortunately not available. Please ensure you hold valid right to work in the UK and will not require sponsorship if successful.

Detailed job description and main responsibilities

For the main duties and responsibilities for this role please read the attached job description and person specification.  When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.

We understand that AI can be a useful tool when completing your application. However, we are seeing an increasing over-reliance of AI tools, which can negatively affect your application as it reduces a candidate’s individuality, and makes it difficult for us to gain a clear and authentic understanding of your experience, skills, and in turn your suitability for the role.

All submissions must be truthful and if you do use AI, it should only be used to enhance your application and not create your supporting statement in its entirety. Your supporting statement should be in your own words and must accurately reflect your personal experience and achievements.  Where we have concerns that AI has been used to generate content that misrepresents your experience and suitability for the role, we may withdraw your application.

As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do contact [email protected].

Driving is essential for this role. You will be required to have a full and valid UK driving licence and to travel using own vehicle on Trust business.