Job overview
To provide comprehensive administrative support to the Office of the Company Secretary team as directed by the Company Secretary, including taking minutes, arranging meetings, and drafting reports. To prioritise incoming business to meet service demands and to work on own initiative to support the team.
Main duties of the job
To provide a full administrative support service to the office of Company Secretary including inputting of data, departmental reports and presentations to meet designated deadlines. Set up and maintain databases and spreadsheets as appropriate. Arrange meetings as requested by the Company Secretary Team. Order stock and stationery and liaise with external organisations with regards to costings. Support the organising of meetings of the Trust Board, Assurance committees and other groups as required. Undertake general office duties including photocopying and filing. To act on own initiative to contribute to the effective running of the service and review and update administrative procedures and systems Liaise with departmental administrative staff where necessary to ensure the Office is co-ordinated in undertaking working practices . Take and transcribe minutes for meetings and deal with follow up actions as required. Prepare relevant statistical information for meetings and feedback as required. Ensure deadlines for information are met and liaise with managers accordingly. Communicate information for the team which may be sensitive or complex. Ensure that up-to-date written and electronic records are maintained in accordance with professional and Trust standards. To support the Company Secretary in meeting the requirements of the Code of Governance for NHS Trusts. Contribute to maintenance of and raising awareness of Company Secretary intranet site.
Detailed job description and main responsibilities
For further details on the advertised position and the principal job duties/responsibilities, please refer to the Job Description and Person Specification found under the supporting documents section. Additional information about the University Hospitals of Morecambe Bay can be accessed on our website.
Person specification
Experience
Essential
- Experience of working in an administrative post
Desirable
- Previous NHS experience
Personal Qualities
Essential
- Ability to adapt to changing workload priorities
Desirable
- Flexibility
Education and qualifications
Essential
- Business and Administration Apprenticeship Level 3 or equivalent experience at this level
- GCSE in Maths and English or equivalent
Desirable
- ECDL
Skills, ability and knowledge
Essential
- Administrative skills
Desirable
- Knowledge of NHS systems and processes
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Applying for this NHS job
This advert is for Business Support Assistant with University Hospitals of Morecambe Bay NHS Foundation Trust in Kendal, North West, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 Per annum Pro rata. The contract type is Permanent. The application deadline is 22 Jul 2026.
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