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Job overview
The Workforce Information Team has a 14 month Fixed Term/Secondment vacancy for the role of Workforce Systems Implementation Administrator (specialising in e-rostering and e-expenses). We are currently rolling out e-rostering and Medic On Duty to our large Dental Division, and we need the post holder to continue to lead on the implementation in conjunction with the project team and promote the associated functionality.
The role requires a full hands-on ability and understanding of functionality of e-rostering and ideally electronic expenses. The post holder will create and maintain rostering configuration, provide expert advice and training for system users, analyse the system information ensuring it is correct especially in regards to payments, and to provide management reports.
You will be working with trust managers helping them in their use of our systems and also supporting managers and HR colleagues in understanding information, identifying trends, and highlighting issues which impact on service provision.
Main duties of the job
To lead on implementing further rollout of electronic E-Rostering and electronic expenses (using Healthroster) and associated staffing management systems and promote the associated functionality. To provide expert advice and training for system users, to analyse the system information ensuring it is correct and to provide management reports. This role will involve occasional working at a variety of sites across Birmingham Community Healthcare NHS Foundation Trust.
Detailed job description and main responsibilities
To lead on implementing further rollout of electronic E-Rostering and electronic expenses (using Healthroster) and associated staffing management systems and promote the associated functionality. To provide expert advice and training for system users, to analyse the system information ensuring it is correct and to provide management reports. This role will involve occasional working at a variety of sites across Birmingham Community Healthcare NHS Foundation Trust.
Person specification
Experience
Essential
- Relevant systems management experience of electronic rostering systems within the NHS
- Relevant experience of using other workforce systems (such as ESR)
- Relevant experience of delivering training on workforce systems
- Relevant experience of producing training materials on workforce systems
- Relevant experience of analysing large and complex datasets to identify data quality issues and to provide management information
Desirable
- Relevant experience of administering e-expenses systems
Skills/knowledge
Essential
- Expert knowledge of rostering practices
- Working knowledge of pay, terms and conditions for NHS workers
- Working knowledge of supporting IT software such as Microsoft Excel to analyse and provide reports
Personal qualities
Essential
- Ability to communicate effectively with all levels of stakeholders to explain, guide and advise on the use of workforce systems
- Ability to provide a customer focussed support service with regards to training and advice
Other job requirements
Essential
- Ability to travel across Trust sites
Qualifications / training
Essential
- Degree level training or equivalent work experience
- e-rostering training or equivalent experience
Desirable
- project management qualification (eg PRINCE)
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Applying for this NHS job
This advert is for Band 5 Workforce Systems Implementation Administrator with Birmingham Community Healthcare NHS Foundation Trust in Birmingham, Midlands, England. It is listed as a Administrative and IT role. The advertised salary is £32,073 - £39,043 (pro rata). The contract type is 14 months (Fixed Term Contract/Secondment). The application deadline is 09 Aug 2026.
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