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Job overview
We are looking for a dynamic and resilient Clinical pathway Administrator to support the delivery of the Trauma and Orthopaedics situated at Barnet Hospital
This is a busy and a fast paced role within the Trauma and Orthopaedics department The incoming post holders will need to have good attention to detail, be patient focus and demonstrate the ability to work independently.
The successful candidate will also be able demonstrate the Trust values, the responsibilities of the job description and person specification
Main duties of the job
General administrative duties for the department such as scanning of patient notes on to EPR, photocopying and distribution of mail and triaged referrals.
Ensure all patient demographics and contact details are kept up to date on Cerner.
When accessing patient records ensure computerised tracking systems are used appropriately.
Management of admin shared inbox and to ensure correspondence is distributed according to trusts guidelines.
Support the failsafe officer, ensuring the smooth and safe planning of patients pathway
Routinely process Blueteq funding forms received from the clinical teams cross -site and upload to medisight and Hi-cost portal (blueteq secure). Respond to general queries with support from the clinical teams and service managers to ensure accurate information is recorded in a timely manner.
Provide reasonable cross-cover for other Clinical Pathway Administrators to ensure a consistent and effective administration service is maintained at all times.
Management of Dictate and ensuring any correspondence is sent out to external organisations.
Review the actions and instructions generated from Dictate when requested e.g. ensuring that correspondence or test results are sent to a clinician in a different specialty or booking a follow-up.
Detailed job description and main responsibilities
Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.
Person specification
Others
Essential
- Reliability – good time keeping
- Team work and ability to develop strong collaborative working relationships within different teams and relevant administrative, clinical and management staf
- Ability to work without direct supervision
Desirable
- Ability to work flexibly to accommodate peaks and troughs of activity
Experience
Essential
- Previous experience of working with the public and/or patients in a healthcare environment
- Experience of interaction with all levels of staff
- Previous administrative and organisational experience
- Experience of managing and prioritising own workload and working to deadlines
- Experience of dealing with non-routine and complex problems
Skills and aptitudes
Essential
- Excellent written and verbal communication skills
- Excellent organisational skills with meticulous attention to detail
- Excellent customer care practice, being polite, sympathetic, patient and diplomatic
- Understanding patient confidentiality
- Knowledge of Cerner or equivalent system
Desirable
- Awareness of National and Trust pathway targets (such as 18 week RTT target)
- Ability to confidently interact and share knowledge with staff at all levels
- Proof of continuous learning and development
- Ability to learn and assimilate information quickly
- Ability to use databases
Royal Free World Class Values
Essential
- Demonstrable ability to meet the Trust Values
Desirable
- n/a
Personal qualities and attributes
Essential
- Ability to maintain excellent communication channels and good customer services
- Maintain a high level of professionalism in manner
- Ability to work under pressure and use own initiative to prioritise tasks
- Good interpersonal skills having a friendly and approachable manner
- Proactive, forward-thinking, quick problem solving attitude with attention to detail
Education and professional qualifications
Essential
- English and Maths at GCSE level or equivalent
- Courses / further study attended to demonstrate evidence of personal development
Desirable
- Diploma level qualification or equivalent experience
- Knowledge of medical terminology
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Applying for this NHS job
This advert is for Band 4 Clinical Pathway Navigator with Royal Free London NHS Foundation Trust in London, London, England. It is listed as a Band 4 Administrative and IT role. The advertised salary is £33,262 - £36,027 Per annum inclusive of HCAS. The contract type is Fixed term: 6 months (6 Months FTC). The application deadline is 14 Jul 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (30 Jun 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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