Band 3 Theatre Services Coordinator

Job summary

The post holder will work as an integral part of the clinical team ensuring that there is a seamless approach to the provision of non-clinical services they will be aligned to a speciality or cluster of theatres working closely with others.

They will assist the Lead Theatre Practitioners and clinical staff within the service area to ensure appropriate and effective delivery of services in order to maintain the patient environment and services to patients.

The Theatre Services Coordinator will collaborate co-operatively with colleagues, as part of the peri operative team enabling registered practitioners undertake direct patient care related duties.

The post holder will be responsible for ensuring medical and non-medical equipment, supplies including pharmaceutical are checked, managed, tracked, and traced and supplies are managed to ensure stock levels are maintained proactively and reactively.

They will collaborate with staff within theatres to ensure that the departmental environment is clean/organised, and that equipment and supplies are stored and maintained in a safe and accessible manner.

Main duties of the job

Responsibility for patient/client care

Undertakes key activities relating to patient equipment and clinical supplies, medicines storage and environmental management as well as Health and Safety and clerical duties.

1.Responsible for reception and onward distribution of theatre trays/instrumentation and consumables

2.Assist in preparing theatres /Interventional Radiology (IR) rooms, instrument trays consumables and equipment in a correct and timely manner.

3.Takes steps to address shortfalls and escalates concerns about stock / equipment availability.

Medicines Storage

1.Undertake designated competency-based training in medicines management provided by Trust pharmacy colleagues.

2.Work with the departmental Pharmacists to ensure stocks of pharmaceuticals are maintained to agreed levels and kept in secure and appropriate storage areas in accordance with Trust policy.

3.Ensure stocks of pharmaceuticals are used in rotation and all storage systems are maintained in a clean condition.

4.Consult with Logistics staff to co-ordinate both delivery and storage of medicines, ensuring that the process is as efficient as possible.

5.Ensure appropriate reconciliation of pharmaceutical stocks against orders and maintain storage of order and receipt paperwork in line with Trust standards.

6.Support staff with day-to-day troubleshooting and battery replacement of the Abloy Cliq key system (where in use) through consulting with the Abloy Cliq team where this mechanism is in use for securing medicines.

About us

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Details

• Date posted: 01 June 2026
• Pay scheme: Agenda for change
• Band: Band 3
• Salary: £25,760 to £27,476 a year
• Contract: Permanent
• Working pattern: Full-time, Flexible working
• Reference number: 304-1100740
• Job locations: Queen Elizabeth Hospital, Mindelsohn Way, Birmingham, West Midlands, B15 2TH, United Kingdom

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*