Band 3 Research Administrator

Job summary

We are looking for an enthusiastic Research Administrator to join our friendly oncology research team here at the Queen Elizabeth Hospital.

This varied role will involve maintaining study finances, providing administrative support, maintaining accurate records and databases, producing meeting minutes, and acting as a key point of contact for staff and external stakeholders.

The successful candidate will have excellent communication and organisational skills, strong attention to detail, and experience using a range of IT systems. You will be able to prioritise workload, manage confidential information, and work effectively within a busy team environment. The successful candidate will need to be able to demonstrate an ability to work under pressure and to tight deadlines.

This is an excellent opportunity for an experienced administrator looking to contribute to high-quality patient-focused research services.

For further information please contact Sanya Shafiq, Sanya.shafiq@uhb.nhs.uk or Leila Baghdadi, leila.baghdadi@uhb.nhs.uk.

Main duties of the job

Key Responsibilities:

Research Study Finances

1.To initiate set-up of invoicing record with lead nurses and clinical trial administrators during study set up, ensuring that the record accurately reflects the study protocol.

2.To maintain a record of transactions for each study within the cancer research team (CRT).

3.To initiate the invoicing process for income due for studies carried out in the CRT

4.To maintain accurate records of patient expenses related to research studies

5.To liaise with RD&I finance as well as research sponsoring organisations regarding trial invoices

Administration

6.To take a lead role in ensuring that all information related to patient visits is captured accurately within invoicing logs.

7.To be the main contact for invoicing queries for both internal and external research teams.

8.To manage and update filing systems related to invoicing and income, ensuring an accurate record is maintained for each research study as required by reporting metrics. To create and develop new files and systems where appropriate.

9.To be responsible for the collection and collation of trial data and completion of trial documentation in accordance with trial protocols.

General Support

10.To help the research team with administration tasks such as archiving, filing, ordering office supplies and room booking.

About us

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Details

• Date posted: 11 June 2026
• Pay scheme: Agenda for change
• Band: Band 3
• Salary: £25,760 to £27,476 a year
• Contract: Permanent
• Working pattern: Full-time, Flexible working
• Reference number: 304-1099687
• Job locations: Queen Elizabeth Hospital, Mindelsohn Way, Birmingham, West Midlands, B15 2TH, United Kingdom

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*