Band 3 Facilities Administrator

Job summary

To work as part of a team providing comprehensive Administration support to corporate services. Working in conjunction with colleagues, service users and internal and external stakeholders.

The post holder will work under indirect supervision and will directly contribute to and co-ordinate the efficient running of the service.

Please note this vacancy is 18.75 hours per week.

Main duties of the job

To undertake where required typing which may include touch type from audio and/or copy type from written documentation which may include letters, emails, reports and any other correspondence as required

* Create documents / spreadsheets / reports as required using IT Systems

* Use Trust systems to input electronic data as required

* To exercise initiative and judgement based on acquired knowledge and experience when dealing with enquiries

* Receiving and dealing with telephone enquiries as appropriate

* To maintain diaries as required

* Input and look up data on Trust IT systems in accordance with Trust policy

* Analyse and extract complex data sets from a number of different sources

* To ensure post is opened daily and dealt with accordingly

* Arrange meetings and appointments as necessary

* To assist colleagues as directed by the Supervisor/Line Manager in times of pressure of work

* Co-operate in the introduction of new technology and new working practices to ensure the smooth running of the department

* Photocopying, Scanning and filing letters and documents as required

Job responsibilities

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.