Apprentice Administration Assistant

Job overview

An exciting opportunity has arisen for an Apprentice Administrative Assistant to join the North West Genomic Laboratory Hub (Liverpool Site). We are looking for a self-motivated, hard working individual with the ability to use their own initiative and work well within a team. The successful candidate will need to be able to prioritise their own workload and demonstrate good communication and organisational skills, whilst adhering to the Trust's Values and Behaviours framework.

This is initially a fixed term contract for the duration of the Apprenticeship programme. On successful completion of the apprenticeship qualification, the role will become permanent.

To apply for this Apprenticeship role, you must meet the following apprenticeship eligibility criteria:

• Have lived in the UK or the EEA for the last three years continuously
• If working on a Visa, the remaining duration must cover the duration of the Apprenticeship.

GDPR Disclaimer: In applying for this position, you agree to Manchester University NHS Foundation Trust  sharing your application details including name, contact details, experience and qualifications with the externally contracted Learning Provider for the purpose of confirming eligibility and enrolling you on the apprenticeship.

Main duties of the job

This is an Apprenticeship opportunity, and as such, candidates will be expected to meet the following criteria by the end of their apprenticeship programme.

JOB PURPOSE •    Undertake defined administrative tasks to assist in the delivery of a safe, effective and efficient Laboratory Genetics Service.  •    Act as a main point of contact for service users, answering telephone calls and responding to emails.  •    Dispatch letters and clinical reports by post or email.  •    Archive and/or scan paper filing of clinical referrals, reports and other laboratory documents.  •    Provide other general administrative duties as required within the team and appropriate to the grade.  •    Collaborate with other members of the department to achieve an effective and reliable service.

A detailed list of the main duties and responsibilities associated with this role can be found on the Job Description attached.

Detailed job description and main responsibilities

Annex 21 Payscale

Starting pay for any trainee / apprentice must be no less than the rate of the main (adult) rate of the National Minimum Wage.

IMPORTANT CANDIDATE INFORMATION

To find out more about the key responsibilities and the specific skills and experience you’ll need for this role, take a look at the Job Description & Person Specification attachments under the ‘Documents to download’ heading.

Explore ‘Inside MFT – Your Candidate Place’

To help you feel confident, prepared and fully informed before you apply, we invite you to explore Inside MFT – Your Candidate Place.  This welcoming one‑stop hub gives you a real sense of who we are, what we stand for, how we reward and support you, and the many ways we care for you as you care for others.  You’ll also find practical hints and tips for submitting a great application, along with the essential information you need to know before you apply.

To access ‘Inside MFT – Your Candidate Place’, simply click on the relevant PDF document under the ‘Documents to download’ heading and once opened, you can either scan QR code or click on the link provided.

Closing vacancy listings early

We welcome applications from a wide range of backgrounds and experiences. To help us manage applications fairly and give each one the time it deserves, our adverts may close early if we receive a high level of interest. Early applications are therefore encouraged.

Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.

Use of Artificial Intelligence (AI) in your application

Here at Manchester University NHS Foundation Trust, we’re proud to be ALL HERE FOR YOU, for our patients, our communities, and each other. As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application, especially personal statements and responses to role specific questions is written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.

Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application.

Disclosure and Barring Service (DBS) check

As part of our commitment to safeguarding patients and staff, many roles at Manchester University NHS Foundation Trust (MFT) require a Disclosure and Barring Service (DBS) check. This is a standard process across the NHS and helps us ensure a safe environment for everyone.

What is a DBS Check?

A DBS check is a background check that reveals any criminal convictions, cautions, reprimands, or warnings. The level of check required depends on the role:

Standard DBS: Checks for spent and unspent convictions, cautions, reprimands, and final warnings.

Enhanced DBS: Includes the above, plus any additional information held by local police that’s considered relevant to the role.

Enhanced with Barred Lists: Includes all of the above, plus checks against the children’s and/or adults’ barred lists.

Who Needs a DBS Check

Most roles involving direct patient contact, working with children or vulnerable adults, or access to sensitive information will require a DBS check. The job advert and recruitment team will let you know if this applies to your role.

The Costs for a DBS

At Manchester University NHS Foundation Trust (MFT), roles that require a DBS check are subject to a cost recovery policy. This means that the cost of submitting and processing a DBS application if you are successful and join us, will be deducted from your salary within the first three months of employment.   If, however, you withdraw from a conditional offer after the DBS process has begun, you will still be liable for the cost incurred.

For more information about the cost of the various types of DBS, please visit: https://www.gov.uk/government/news/dbs-fees-are-changing-in-december

DBS Update Service

Candidates are also expected to register with the DBS Update Service which must be completed within 30 days of the certificate being issued. This helps streamline future employment checks and supports safer recruitment practices.  For more information, please visit the DBS Update Service.