Advanced Apprentice - Financial Services (Payables & Capital)

Job summary

We currently have an exciting opportunity for an Advanced Apprentice to join our Financial Services team primarily based at Worcestershire Royal Hospital. This post is an ideal opportunity to learn about the financial services side of Finance within the NHS whilst offering individuals the chance to earn a salary, gain valuable work experience and new skills whilst at the same time being supported to achieve their AAT Level 3 qualification. The successful candidate would be enrolled onto the most appropriate level of apprenticeship based on their prior relevant learning. In order to support the successful candidate, sometimes this may require enrolment onto the Level 2 Accounting apprenticeship first in order to gain the required foundational knowledge to support success at Level 3 and beyond. For the right candidate, there would be the option to progress up through the levels of Accounting apprenticeships.

This is an opportunity not only to build your skills and confidence but will also open a wealth of possibilities for your future career within the NHS and its unique workforce.

We are looking for individuals who are enthusiastic, self-motivated, keen to learn and willing to be flexible to meet the changing demands of the service.

The successful candidate must be customer focused, with exceptional communication and interpersonal skills.

Main duties of the job

As a Payables Officer and Cashier, the post holder is responsible for supporting the Payables Manager and Financial Systems Manager in providing a comprehensive accounting service which will facilitate the smooth and efficient running of the Finance department along with providing a comprehensive, customer focused, financial service within the Trust.

The Post holder will be responsible for administration duties relating to cashiering and accounts payable for the Trust. They will work as a member of the team responsible for ensuring the integrity of the General Ledger (GL) and associated feeder systems in accordance with the Trusts Standing Financial Instructions and internal office procedures.

The post holder has no line management or budgetary responsibility.

About us

Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.

The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester

Our workforce is more than 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.

We are committed to recruiting the best people to work with us. Our values, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.

Being open and honest

Ensuring people feel cared for

Showing respect to everyone

We are committed to developing a culture of continuous improvement by embedding the principles of our Improvement System.

We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.

DBS Checks and Costs

Any applicants who are offered posts requiring a DBS check as part of their employment check will have the cost of this check (at the current rate) deducted from their salary. Please see link in Supporting Information section for more details on DBS checks and costs.

Details

• Date posted: 20 July 2026
• Pay scheme: Other
• Salary: £15,600 a year
• Contract: Fixed term
• Duration: 18 months
• Working pattern: Full-time, Flexible working
• Reference number: C9365-26-0550
• Job locations: Charles Hastings Way, Worcester, Worcestershire, WR5 1DD, United Kingdom

Job responsibilities

Key Duties:

Payables

- The post holder will assist with the day-to-day operations of the Oracle Purchase to Pay (P2P) system ensuring that the Trust provides a high quality, effective and efficient service to ensure all suppliers are paid promptly in accordance with the Standard Financial Instructions (SFIs) and Scheme of Delegation (SoD). They will assist with the resolution of queries from Budget holders and Managers or suppliers regarding status of invoices within the P2P system.

- The post holder will review Non-Purchase Order (Non-PO) supplier invoices received via the computerised system (Oracle) and seek approval from the Budget Holder or Managers. This will also include a review of the appropriate process to ensure the supplier invoice is accurate and should be a Non-PO invoice as per the SFIs. Investigate and resolve any discrepancies including complex calculations and checks to ensure over and underpayments are minimised.

- The post holder will provide and receive information from staff, customers/suppliers and be able to communicate effectively, with sensitivity where there are issues with non-payment of the supplier invoices. The post holder will follow the appropriate SFIs, regulations and internal finance procedures and be able to communicate complex financial issues as required.

- The post holder will review Purchase Order (PO) reports and using appropriate judgement and analysis of the data and details, investigate and resolve to ensure the supplier invoices are received, matched and paid.

- The post holder will follow standard finance procedures and policies to assist with the approval of Non-PO and PO notifications whilst ensuring the Trust adheres to the legislation for Better Payment Practice Policy (BPPC).

- The post holder will monitor the returns report for reoccurring issues and liaise directly with those suppliers whilst promoting the Trust policy of No PO No Pay and encouraging suppliers to move to Tradeshift.

- The post holder will be responsible for inputting receipting data for good received into a computerised system (Trust Purchase Ordering system). They will also be responsible for setting up and amending suppliers in the computerised systems ensuring all pf the appropriate checks have been made.

- The post holder will liaise with SBS Accounts Payable Team and actively participate in monthly calls with Client Manager as required and suggest changes to working practised and policies as well as implementing agreed changes to policies and procedures.

- The post holder will process payment requests for course fees, patients travel and other urgent payments on a daily basis using the Oracle P2P System and following the policies and procedures in place, recording the payments in the GL or within financial spreadsheets.

- The post holder will assist in the maintaining and reviewing of the Goods Received Not Invoiced (GRNI) report, ensuring that purchase orders are closed following and analysis and investigation of the variance whilst confirming the supplier goods have been received.

- The post holder will perform Supplier Statement reviews ensuring that they reconcile to the GL and resolve any discrepancies in a timely manner and deciding how to pursue any under or overpayments.

Capital

-Provide month-end and year-end support, including the reconciliation of capital balances and the extraction of ledger reports.

- Support capital programme and scheme monitoring through the logging of approvals and the maintenance of capital programme trackers.

- Provide audit and governance support through the collation of supporting documentation and fixed asset evidence.

- Maintain workflow logs and provide system and process support, including system clean-up activities and the documentation of process notes.