Job requirements
Requirements from the employer’s person specification. These describe the role, not your personal match.
Essential
7 listedRequirements the employer expects applicants to meet.
- Experience
Excellent communication and interpersonal skills
- Experience
Ability to work under pressure in a fast-paced environment
- Experience
A clear and polite telephone manner
- Experience
Respectful of patient confidentiality
- Experience
Ability to work well as part of a team and autonomously.
- Experience
Understanding of SystmOne preferred but not essential.
- Experience
Previous experience of clinical coding preferred but not essential.
Desirable
Not listed in the available specification.
Job summary
Ongar Health Centre are looking to welcome an Administrator/Clinical Coder to their team for 22 hours per week, working on a Monday, Wednesday and Friday. Hours to be confirmed.
Main duties of the job
- Work methodically and accurately with the ability to self-motivate, organise and prioritise own workload
- Summarise and read code relevant information from patients clinical records into the practice computer system, working strictly in accordance with the practice notes summarising protocol. Process and manage all incoming correspondence including letters and electronic documents
- Sort the letters in preparation for scanning and workflow
- Differentiate between clinical documents that will need to be seen by a GP and those that can be scanned straight onto the patients record and sort into batches for scanning
- Pass all non-patient related letters to relevant department
- Ensure all incoming correspondence about patients from hospitals is scanned, coded and attached to the correct medical record
- Monitor incoming admin emails from patients, hospitals and other third party organisations
- Process requests for information i.e. SARs, insurance / solicitors letters and DVLA forms
- Deal with telephone enquiries from patients and insurance companies with discretion and confidentiality
- Liaise with various companies and health authorities regarding queries and financial matters
- Liaise with management regarding fees
- Contribute to keeping patient information up to date
- Adhere to strict guidelines for General Data Protection Regulations (GDPR)
- Process all other private work forms that require input from a GP
- Take payments from patients and third parties for all private work
About us
We are a large, busy training practice, serving a patient population of 12,000 and operating from purpose built premises.
We use Systmone clinical system and are rated Good with CQC.
Please note that should this vacancy attract sufficient interest it may be necessary to close the vacancy at an earlier date. We therefore suggest that you apply at an early stage to avoid disappointment.
Details
- Date posted: 03 September 2026
- Pay scheme: Other
- Salary: £12.71 an hour
- Contract: Permanent
- Working pattern: Part-time
- Reference number: 29958
- Job locations: Ongar War Memorial Medical Centre, 57 Fyfield Road, Ongar, Essex, CM5 0AL, United Kingdom
Job responsibilities
If you would like to find out more information about this role, please do not hesitate to get in contact with us.
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Applying for this NHS job
This advert is for Administrator/Clinical Coder with Primary Care Careers in Ongar, England. It is listed as a Administrator role. The advertised salary is £12.71. The contract type is Permanent. The application deadline is 30 Sep 2026.
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