Administrator

Job overview

We are looking for an organised Administrator to provide high-level support to our Directorate Senior Management Team.

In this role, you will be required to liaise effectively with employees at all levels throughout the organisation and with external organisations as required, using verbal, written and electronic media.

Reporting to the Senior Business Administrator, you’ll have plenty of autonomy to manage your own day, use your initiative, and make independent decisions to keep things moving forward.

What you’ll be doing:

• Managing the details: Keeping diaries organized, maintaining spreadsheets and databases, and managing HR and personnel documentation.
• Supporting leadership: Providing the management team with up-to-date information and drafting highly accurate, competent minutes for high-level meetings.
• Communicating effectively: Liaising confidently and professionally with people at all levels of the organization via phone, email, and face-to-face.

What we’re looking for:

• A self-starter: Someone who thrives when working independently and proactively.
• Great judgment: You can prioritize a busy workload, judge the urgency of competing tasks, and handle confidential information with utmost discretion.
• A strong communicator: You have excellent written and verbal communication skills and a collaborative approach to teamwork.

Main duties of the job

• Arranging and coordinating meetings and preparing, distributing and maintaining documentation
• High level and sometimes highly confidential minute taking to ensure quality records are produced
• Effective diary management
• High level communications with services across the Directorate
• Use of Excel or Word to prepare documents as appropriate
• Maintaining records and inputting / updating data via databases
• Use of systems such as SBS, e-rostering, and expenses
• Responding to requests and providing information to external stakeholders and internal queries from staff or other Directorates where appropriate
• Use of electronic communication systems in accordance with Trust policy

Detailed job description and main responsibilities

Please refer to the attached job description for the full details on the responsibilities and person specification