Administrator

Job overview

Are you looking to work for a creative, innovative and forward thinking team?

The Neurodevelopmental Conditions Service (NDC) is one of the specialist Child and Adolescent Mental Health Services (CAMHS). We offer diagnostic assessment of autism and attention deficit hyperactivity disorder (ADHD), as well as other neuro-developmental conditions.

As a service, we work closely with Oxford University to lead on research opportunities. With the support of NHS England the NDC service are currently developing a new diagnostic ASD Adolescent assessment tool.

We're looking for a part time Administrator to join our team, to support the amazing work we do. You'll have the opportunity to experience working in an established administrative team, while working alongside the clinical team. The support you provide goes a long way towards making a real difference to the lives of children, young people and their families. So if you're looking for a role that gives you purpose, we're the team for you.

The wellbeing of our Administrative and Clinical staff is top of our agenda; we have an active Wellbeing Team and regular opportunities for staff support.  We have a strong ethos of collaboration, shared reflection and team working.

On a day-to-day basis, this will include organisation of systems to ensure the smooth running of the office, diary and post management, taking and typing minutes and other clerical duties.

This an office based role, working three full days and one half day.

Main duties of the job

• To provide administrative support to the team ensuring that there are effective administrative systems and procedures in operation.
• To provide administrative support for meetings as requested and to ensure follow up action is completed.
• Including producing notes of meetings, setting up meetings, preparing agendas, ensuring that a bring forward system of paperwork is maintained to ensure correspondence/information is available for meetings.
• To respond to email, telephone enquiries and written enquiries using a high level of initiative and responding in a confidential and sensitive way and action in the appropriate way.
• To communicate confidential and sensitive information on patients and policy issues, and complex information on directorate issues to external agencies.

Detailed job description and main responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.