Job overview
Looking for flexible work in the NHS?
The Flexi‑Bank is a collaborative staff bank hosted by Royal Surrey NHS Foundation Trust in partnership with Surrey and Borders Partnership NHS Foundation Trust, offering greater choice, flexibility and access to a wider range of opportunities across both organizations.
Why join the Flexi‑Bank?
Work flexibly – choose shifts that suit your lifestyle and availability
Access more opportunities – pick up shifts across mental health, community and acute care settings
Get paid fairly and on time – competitive rates and fast access to earnings through Stream
Stay supported – benefit from training, development and guidance from our dedicated Temporary Staffing Team
Be part of something bigger – join a growing collaborative of NHS Trusts across Surrey
Main duties of the job
Surrey and Borders is looking for someone to act as the Administrator for General Practice Integrated Mental Health Services (GPimhs) and/or Mental Health Integrated Community Services (MHICS) for the Primary Care Network (Group of GP Practices in an area).
Working Location: Horizon House, 28 Upper High Street, Epsom, Surrey, KT17 4QJ
Working Pattern: Monday to Friday from 9AM to 5 PM
Detailed job description and main responsibilities
- To hold a leadership role with supporting the GPimhs/MHICS leadership team in representing administrators’ views
- To be a nominated champion user for the EMIS/SystmOne clinical record systemsTo conduct administrator system audits for the local PCNs and provide data as required.
- Provide cover for other colleagues in the admin team as required for short absences due to annual leave or sickness.
- Take and transcribe a wide range of meeting minutes in an accurate and timely manner
- Receive and process referrals to the relevant clinician and EMIS/SystmOne
- Update case notes on patient record EMIS/SystmOne as required
- Provide secretarial support to team and EMIS/SystmOne, as required, i.e., onboarding new staff - arranging meetings, ESR approvals, diary management, monitoring cover arrangements, arranging agency workers, logging incidents onto DATIX etc.
- Induction for staff such as onboarding new staff in electronic systems (SystmOne, EMIS) and organizing electronic devise via SABP/ PCN digital portal
- Monitor annual leave requests and sickness absence for manager, as required
- Extract data from data warehouses i.e., DART
- Type up reports incorporating graphics and tables as required
- Type all letters dictated or provided by the team and nearby PCNs
- Book appointments on the patient record system for clinics and individual consultations
- Answer telephone calls and relay any messages in a timely manner
- Creating bespoke documents for the team, such as leaflets etc.
- Arrange team events, as required
- Monitor data quality of administrative input
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Applying for this NHS job
This advert is for Administrator with Royal Surrey NHS Foundation Trust in Guildford, South East, England. It is listed as a Band 4 Administrative and IT role. The advertised salary is £16.73 Per hour. The contract type is Bank: 2 months. The application deadline is 18 Jun 2026.
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