Job overview
Please note - if enough applicants apply this vacancy may close early.
The postholder will provide a full administration support service.
- Provide accurate and efficient admin support including appropriate correspondence on behalf of the service.
- Act as first point of contact, answering the telephone, taking messages and redirecting as necessary.
- Manage the diary of the Managers and coordinate with other diaries to arrange meeting, where applicable.
Main duties of the job
- Provide accurate and efficient admin support including appropriate correspondence on behalf of the service.
- Produce and update rotas for senior and junior staff. Also acting as first point of contact for queries on rotas, where applicable.
- To input absence information into Smart system and produce monthly reports, including sick absence and annual leave, where applicable.
- Act as first point of contact, answering the telephone, taking messages and redirecting as necessary.
- Manage the diary of the Managers and coordinate with other diaries to arrange meeting, where applicable.
- To communicate with staff in maintaining timely procedures for data entry and answer queries relating to the information held on Trust electronic systems, where applicable.
- Prioritise own workload to meet varied timescales involved
- Set up and maintain administrative systems e.g. filing system, monitoring system to support the service.
- Data input onto an electronic system
- Produces report from electronic system
Detailed job description and main responsibilities
- Attend management meeting, take and produce minutes when required
- Undertake specific projects as identified and agreed by the service
- Ordering of equipment, vapes and other items
- Stock control.
- This job description is not exhaustive, but is intended to give an overall picture of the role.
- Other duties within the general scope of the post may be required from time to time.
- The duties of the post and job description can be reviewed through the agreed process.
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Applying for this NHS job
This advert is for Administrator - Treating Tobacco Dependency Team with Pennine Care NHS Foundation Trust in Ashton Under Lyne, North West, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 per annum, pro rata. The contract type is Secondment: 8 months (Until End Of March 27). The application deadline is 17 Jun 2026.
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